Affidavit of Ownership or Control Form Instructions
This file provides essential information and instructions for completing the Affidavit of Ownership or Control. It is required for entities seeking to conduct business with the City above $50,000. Users should follow the guidelines to ensure accurate completion.
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How do I fill this out?
To fill out this affidavit, begin by entering the Corporate or Legal Name of the contracting entity. Next, provide the information of all owners holding 5% or more stake in the entity, along with necessary contact details. Lastly, complete any optional information and sign the affidavit before submitting it.
How to fill out the Affidavit of Ownership or Control Form Instructions?
1
Enter the full Corporate or Legal Name of the contracting entity.
2
Provide names and contact information for all owners with a 5% or greater stake.
3
Complete any optional information regarding tax appeals or disputes.
4
Review all entered information for accuracy.
5
Sign the affidavit and prepare it for submission.
Who needs the Affidavit of Ownership or Control Form Instructions?
1
Businesses looking to transact over $50,000 with city authorities.
2
Non-profits needing to establish their operational authority.
3
Corporations registering their ownership and operational structure.
4
Sole proprietors who must declare their business legally.
5
Partnerships that require formal recognition by the city.
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What are the instructions for submitting this form?
Submit this affidavit via email to the City Clerk's office at clerk@city.gov or fax it to (123) 456-7890. Alternatively, you may submit the form online through the City's contract portal. For physical submissions, send it to City of Example, Attn: Contracting Office, 123 Main St, Suite 100, Example City, EX 12345. Ensure all fields are filled out accurately to avoid processing delays.
What are the important dates for this form in 2024 and 2025?
Important dates for 2024 include January 1 for new submissions and September 1 for renewals. In 2025, deadlines will follow a similar schedule. Ensure compliance by staying updated with these dates.
What is the purpose of this form?
The Affidavit of Ownership or Control secures transparency regarding the ownership structure of entities seeking to do business with the City. It establishes the authority of individuals submitting the paperwork and helps mitigate potential disputes. This is especially critical when entering significant financial agreements, ensuring the City understands who is behind each entity.
Tell me about this form and its components and fields line-by-line.
- 1. Contracting Entity: The legal name of the entity entering the contract.
- 2. Owner Details: Information of all individuals owning 5% or more of the company.
- 3. Project Description: Details of the project or matter for which the contract is sought.
- 4. Contact Information: Addresses and phone numbers for both business and personal contact.
- 5. Optional Tax Information: Disclosure regarding any tax disputes involving the entity.
What happens if I fail to submit this form?
Failure to submit this form can lead to rejection of your business proposal. Incomplete information may also result in delays that could affect contract initiation. It is crucial to double-check all submissions for correctness.
- Rejection of Proposal: Missing or incorrect information may cause your application to be dismissed.
- Legal Compliance Issues: Failure to provide accurate details might result in sanctions or legal action.
- Delays in Processing: Incomplete forms can lead to prolonged timelines for project approval.
How do I know when to use this form?
- 1. Business Contracts: Applicable when seeking contracts for services or products.
- 2. Non-Profit Verification: Required for non-profits to affirm operational legitimacy.
- 3. Ownership Registration: Necessary for legal acknowledgment of business ownership.
- 4. Tax Dispute Documentation: Used when appealing against tax amounts or assessments.
- 5. City Compliance: Ensures all entities meet necessary city regulations.
Frequently Asked Questions
What is the purpose of this affidavit?
This affidavit confirms ownership or control for businesses aiming to work with the City.
Who needs to fill out this document?
Any business or entity looking to contract with the City for amounts exceeding $50,000.
Can I edit this PDF on PrintFriendly?
Yes, you can easily edit the PDF to ensure all details are accurate.
How do I share this document?
You can share the PDF via email or by generating a link directly from our platform.
Is there a deadline for submitting this form?
It's important to submit the form as soon as your entity plans to engage with the City.
What if I realize I made a mistake after submission?
You can submit a corrected affidavit as needed.
Can I save this document on PrintFriendly?
You can edit and download the document for your records.
Do I need legal expertise to fill this out?
No, but you should ensure all entered information is accurate and complete.
What information is required?
Full names, addresses, and contact details of owners and contracting entities.
How do I get started with this affidavit?
Access the PDF editor on PrintFriendly and follow the instructions provided.
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