Capability Statement Template for Businesses
This document serves as a template for creating an effective capability statement. It's designed to help businesses showcase their core competencies, past performance, and unique differentiators to government agencies and potential partners. Follow the structured guidelines to tailor your capability statement for maximum impact.
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How do I fill this out?
To fill out this document, start by gathering your company's basic information and expertise. Next, tailor the content to the specific agency you're targeting by focusing on relevant past performance and core competencies. Finally, ensure that the document is visually appealing, highlighting key information clearly.

How to fill out the Capability Statement Template for Businesses?
1
Gather your company’s basic information and core competencies.
2
Identify relevant past performance and tailor it to the target agency.
3
Use key keywords and heavy bullet points for clarity.
4
Ensure the document is concise, ideally one page.
5
Save the final version as a PDF for distribution.
Who needs the Capability Statement Template for Businesses?
1
Government contractors need this file to present their capabilities effectively.
2
Small businesses seeking government contracts require it to showcase their qualifications.
3
Prime contractors use this document to communicate with potential teaming partners.
4
Consultants in the government sector need it to demonstrate their expertise.
5
Nonprofits seeking grants or partnerships may use it to highlight their mission and work.
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1
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2
Use editing tools to adjust text and images as needed.
3
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4
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Download the edited PDF for sharing or printing.

What are the instructions for submitting this form?
To submit your capability statement, you may email it to targetgov@yourcompany.com or fax it to (123) 456-7890. Ensure that you include relevant contract numbers and specifications. It’s important to follow up on submissions to confirm receipt and discuss the opportunity.
What are the important dates for this form in 2024 and 2025?
Important dates for submitting your capability statement may vary by agency. Ensure you check specific submission guidelines for each opportunity. Be aware of deadlines for government contracts and grant applications in 2024 and 2025.

What is the purpose of this form?
The purpose of this capability statement form is to help businesses succinctly present their abilities and qualifications to government agencies. By using this structured format, you can ensure that all relevant information is included and clearly presented. This document serves not only as a marketing tool but also as a means to build credibility and showcase capabilities effectively.

Tell me about this form and its components and fields line-by-line.

- 1. Core Competencies: Showcases the key skills and capabilities relevant to the agency.
- 2. Past Performance: Lists previous contracts and clients that demonstrate expertise.
- 3. Differentiators: Highlights what makes your company unique compared to competitors.
- 4. Company Data: Provides essential information about the organization including contact details.
What happens if I fail to submit this form?
If you fail to submit your capability statement, you may miss out on potential government contracts and opportunities. Timely submission is crucial to ensure consideration in competitive bidding processes.
- Lost Opportunities: Not submitting can lead to missed chances to win contracts.
- Lack of Professionalism: Failure to comply with submission standards can reflect poorly on your business.
- Inability to Compete: Without a capability statement, you may be at a disadvantage compared to your competitors.
How do I know when to use this form?

- 1. Applying for Contracts: Use this form when bidding for government contracts to provide your qualifications.
- 2. Partnering with Prime Contractors: Submit this document to show your capabilities when teaming up with larger firms.
- 3. Grant Applications: Nonprofits can use this form to apply for funding opportunities.
Frequently Asked Questions
What is a capability statement?
A capability statement is a concise document that outlines a company's competencies, past performances, and key differentiators.
How do I tailor my capability statement?
Focus on the specific needs of the agency you are targeting and highlight relevant experience.
Can I edit the PDF directly?
Yes, you can upload and edit PDFs seamlessly using PrintFriendly's editing tools.
Is there a limit to the number of pages?
It is preferred to keep the capability statement to one page, unless additional information is absolutely necessary.
What formats can I save in?
You can save your edited document as a PDF, ensuring professional presentation.
Can I include graphics in my capability statement?
Absolutely, adding your company logo and other graphics can enhance the document's appeal.
What should I include in the past performance section?
List previous contracts relevant to the agency’s needs, prioritizing those that showcase your capabilities.
How often should I update my capability statement?
Regular updates are recommended to reflect your latest achievements and experiences.
Is there a standard length for a capability statement?
Typically, a capability statement should be one page for brief impact.
How do I share my capability statement?
Once your document is edited, you can easily share it via generated links or download it for email distribution.
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