Electronic Payment Authorization Form for Vendors
This document provides guidelines for the City of Riverside's transition from paper checks to electronic payments. Suppliers can complete the ACH Authorization Form to ensure timely payment processing. Follow the instructions in this file to authorize electronic payments through ACH.
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How do I fill this out?
Start by gathering your business information and banking details. Then, accurately fill in the required fields in the ACH Authorization Form. Ensure that all provided information is correct before submission.
How to fill out the Electronic Payment Authorization Form for Vendors?
1
Collect your vendor and banking information.
2
Fill out the ACH Authorization Form completely.
3
Provide a voided check to verify banking information.
4
Review the form for accuracy.
5
Submit the completed form to the City of Riverside.
Who needs the Electronic Payment Authorization Form for Vendors?
1
Vendors who regularly supply goods and services to the City of Riverside.
2
Accountants handling vendor payments.
3
Finance departments looking to streamline payment processes.
4
New suppliers wanting to set up ACH payment options.
5
Existing suppliers transitioning from checks to electronic payment systems.
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What are the instructions for submitting this form?
To submit the ACH Authorization Form, please fax it to (951) 826-5683 or email it directly to cjohnson@riversideca.gov. Alternatively, you can submit a physical copy to the Office of the City Manager/Finance at 3900 Main St., 6th Floor, Riverside, CA 92522. Ensure that all required fields are completed and that you include a voided check. It’s recommended to double-check all information before submission.
What are the important dates for this form in 2024 and 2025?
Important dates for submitting the ACH Authorization Form are as follows: For the year 2024, ensure all forms are submitted by February 1 for timely processing. For 2025, the deadline remains February 1. Adhering to these dates will help streamline payment operations.
What is the purpose of this form?
The purpose of this form is to transition vendors from traditional paper check payments to electronic payments via Automated Clearing House (ACH). This change is designed to enhance efficiency and security in financial transactions. By completing this form, vendors authorize the City of Riverside to initiate ACH payments directly to their bank accounts.
Tell me about this form and its components and fields line-by-line.
- 1. Vendor Information: Includes fields for vendor name and contact information.
- 2. Banking Information: Requires details about the vendor's bank account and routing information.
- 3. Vendor Authorization: Section for signature and authorization of payments.
What happens if I fail to submit this form?
Failure to submit the ACH Authorization Form can lead to delays in processing payments. Vendors may continue to receive payments via checks, potentially causing delays and complications. It is essential that vendors complete and submit the form to avoid any disruption in their payment processing.
- Payment Delays: Failure to submit the form on time may result in delayed payments.
- Continued Check Payments: Vendors will remain on paper payment systems if the form is not submitted.
- Potential Fees: Delays in payments could result in additional bank charges or transaction fees.
How do I know when to use this form?
- 1. New Vendor Registration: Use this form for initiating electronic payments when signing up as a new vendor.
- 2. Bank Account Changes: Complete the form to update banking details to ensure uninterrupted payments.
- 3. Transition from Checks to ACH: Utilize this form to move from traditional check payment methods to electronic ACH payments.
Frequently Asked Questions
What is the purpose of this form?
The ACH Authorization Form allows vendors to authorize electronic payments from the City of Riverside.
How do I edit this PDF?
Use the PrintFriendly editing tools to modify and customize your PDF as needed.
Can I sign the PDF electronically?
Yes, PrintFriendly provides an option to electronically sign your PDF.
How do I submit the completed form?
Submit your form through email or fax to the provided contact information.
What if I provide the wrong bank details?
Incorrect bank details may delay your payment processing; always double-check your information.
Is there a deadline to submit this form?
It's advisable to submit the form at least 30 days prior to changing bank accounts for seamless processing.
What happens after I submit the form?
You will receive confirmation and further instructions for your ACH setup.
Can I change my bank details later?
Yes, but you must submit a new form with updated information.
Who do I contact for assistance?
For support, contact the accounts payable department at the provided phone number.
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You can edit and download the PDF, which allows you to keep a copy for your records.
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