European Single Procurement Document Instructions
This file provides essential information related to the European Single Procurement Document (ESPD). It outlines the necessary details concerning the procurement procedure and contracting authority. Users can find specific instructions on how to fill it out and submit it effectively.
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How do I fill this out?
To fill out the ESPD, start by gathering all relevant information about the procurement procedure. Verify that you have the correct details about the contracting authority and economic operator. Follow the provided sections carefully to ensure accuracy in your submission.

How to fill out the European Single Procurement Document Instructions?
1
Gather all necessary information about the procurement procedure.
2
Fill in the appropriate sections of the ESPD form.
3
Check for any specific requirements related to your economic operator.
4
Ensure all details are accurate and complete before submission.
5
Submit the form as per the instructions provided.
Who needs the European Single Procurement Document Instructions?
1
Contracting authorities need this file to fulfill procurement requirements.
2
Economic operators use it to demonstrate eligibility for contracts.
3
Legal professionals may require it to advise clients on procurement processes.
4
Businesses apply the ESPD to participate in public tenders.
5
Regulatory bodies use this document to oversee procurement compliance.
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Editing the ESPD PDF on PrintFriendly is easy and efficient. You can select specific fields to update your information directly in the document. The user-friendly interface makes it accessible for everyone looking to make changes.
1
Open the ESPD PDF in the PrintFriendly editor.
2
Select text fields to edit or update your information.
3
Review all changes to ensure accuracy.
4
Save your edits and prepare the document for submission.
5
Download the finalized PDF for your records.

What are the instructions for submitting this form?
To submit the ESPD, ensure you have filled out all fields accurately and completely. Send the completed document via email to the designated procurement office or upload it through the official submission portal specified in the procurement notice. Always double-check deadlines for submission and follow any additional instructions outlined by the contracting authority.
What are the important dates for this form in 2024 and 2025?
For the 2024 procurement cycle, the ESPD must be submitted before the notice's specified deadline. Ensure you monitor deadlines for submissions carefully. Dates for new procedures may also be published in early 2025, so keep an eye on updates.

What is the purpose of this form?
The main purpose of the ESPD is to streamline the procurement process for contracting authorities and economic operators. It allows economic operators to self-declare their eligibility, reducing paperwork and speeding up procedures. Additionally, it helps contracting authorities by providing a standardized method to assess supplier suitability.

Tell me about this form and its components and fields line-by-line.

- 1. Title: The title of the procurement procedure.
- 2. Official name: The official name of the contracting authority.
- 3. Country: The country in which the procurement takes place.
- 4. VAT number: The VAT number of the economic operator if applicable.
What happens if I fail to submit this form?
Failing to submit the ESPD can lead to disqualification from the procurement process. It is crucial to adhere to submission deadlines to avoid any penalties. Incomplete or incorrect submissions may also hinder your ability to participate in future contracts.
- Disqualification: Failure to submit may result in disqualification from procurement opportunities.
- Delayed processes: Missing submission deadlines can lead to delays in contract award.
- Loss of credibility: Repeated failures to submit accurately can damage an economic operator's reputation.
How do I know when to use this form?

- 1. Public Tenders: Whenever you are responding to a public tender issued by a contracting authority.
- 2. Self-Qualifications: When you need to provide proof of your qualifications for specific procurement procedures.
- 3. EU-wide contracts: For applications related to procurement across EU member states.
Frequently Asked Questions
What is the European Single Procurement Document?
The ESPD is a self-declaration form that allows suppliers to provide information on their suitability for public procurement.
How do I fill out the ESPD?
Gather all required information and follow the section instructions carefully to complete the document.
Can I edit the ESPD PDF online?
Yes, PrintFriendly enables you to edit the PDF easily before submitting.
How do I share the ESPD document?
You can generate a shareable link directly from PrintFriendly after editing.
Do I need to sign the ESPD?
Yes, electronic signatures can be added directly within PrintFriendly.
Is the ESPD used only in Denmark?
No, the ESPD is used across EU member states for public procurement.
What if I make a mistake while filling the ESPD?
You can easily revise your entries using the PrintFriendly editor before finalizing.
Is there a deadline for submitting the ESPD?
Deadlines vary based on the procurement procedure; always check the specific notice.
Can I download the filled-out ESPD?
Yes, after editing, you can download the completed ESPD PDF for submission.
What information do I need to complete the ESPD?
You must have details about the contracting authority, procurement procedure, and your economic operator information.
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