Form 503 General Information - Assumed Name Certificate
This file provides essential information regarding the Assumed Name Certificate, necessary for entities conducting business under a name other than their legal name. It details the filing requirements, penalties for noncompliance, and steps for renewal. Users can reference this file for guidance on maintaining legal compliance in their business operations.
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How do I fill this out?
Filling out this form requires clear and accurate information about your business and the assumed name you intend to use. Start by gathering all necessary details, including your legal entity name, jurisdiction, and principal office address. Follow the outlined steps to ensure a smooth filing process.
How to fill out the Form 503 General Information - Assumed Name Certificate?
1
Identify the assumed name and ensure it differs from your legal name.
2
Provide your legal entity name as per your formation documents.
3
Select the type of entity and include any assigned file number.
4
Fill in your jurisdiction of formation and principal office address.
5
Specify the duration of the assumed name and the counties it will be used in.
Who needs the Form 503 General Information - Assumed Name Certificate?
1
Small businesses needing to operate under a brand name different from their legal entity.
2
Corporations expanding their market presence while maintaining legal compliance.
3
Freelance professionals looking to establish a recognized professional identity.
4
Limited liability companies ensuring compliance with state business filing regulations.
5
Anyone intending to file an assumed name for services rendered in Texas.
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What are the instructions for submitting this form?
To submit the Assumed Name Certificate, send the completed form in duplicate along with a $25 filing fee to the Texas Secretary of State's office. You can mail it to P.O. Box 13697, Austin, Texas 78711-3697, or deliver it in person to the James Earl Rudder Office Building, 1019 Brazos, Austin, Texas 78701. For faster processing, fax submissions can be sent to (512) 463-5709, ensuring to include credit card information if needed.
What are the important dates for this form in 2024 and 2025?
In 2024, ensure any pending Assumed Name Certificates are renewed before their expiration to maintain compliance. For 2025, keep track of filing deadlines for certificates expiring that year to avoid penalties. Stay updated on any legislative changes that may affect filing requirements.
What is the purpose of this form?
The purpose of the Assumed Name Certificate is to provide transparency in business operations by registering a business name that differs from the legal name. This ensures that consumers and other businesses can identify the legal entity behind a name they engage with. Filing this certificate protects both the business and consumers by preventing fraudulent practices.
Tell me about this form and its components and fields line-by-line.
- 1. Assumed Name: The name under which the business operates.
- 2. Entity Name: The legal name of the business as filed with the Secretary of State.
- 3. Type of Entity: Identifies the business type, such as LLC, Corporation, etc.
- 4. File Number: The registration number assigned by the Secretary of State.
- 5. Jurisdiction: The location where the business was formed.
- 6. Principal Office Address: The main address of the business.
- 7. Period of Duration: The term for which the assumed name is registered.
- 8. Counties: The counties where the assumed name will be used.
What happens if I fail to submit this form?
Failing to submit the Assumed Name Certificate can lead to civil and criminal penalties as stipulated in the Texas Business & Commerce Code. It may also result in the inability to legally operate under the assumed name, causing confusion among consumers.
- Legal Penalties: Not filing may result in fines or other legal actions.
- Business Confusion: Consumers may be misled about the legal entity behind the business.
- Loss of Rights: Failure to file can result in loss of the right to use the assumed name.
How do I know when to use this form?
- 1. New Business Ventures: When starting a new business that will operate under a different name.
- 2. Name Changes: If you're rebranding and need to register a new assumed name.
- 3. Business Expansion: If expanding your business into new markets under different names.
- 4. Professional Services: For freelancers and professionals establishing a brand name.
- 5. Compliance Reasons: To remain compliant with Texas business filing laws.
Frequently Asked Questions
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Can I edit the Assumed Name Certificate?
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Is there a fee for filing the Assumed Name Certificate?
Yes, the filing fee for the Assumed Name Certificate with the Secretary of State is $25.
How long is the Assumed Name Certificate valid?
The Assumed Name Certificate is valid for a term not to exceed ten years.
Can I submit my Assumed Name Certificate online?
You can submit your Assumed Name Certificate by mail, fax, or in person, but not online.
What information do I need to provide?
You must provide your assumed name, legal entity name, principal office address, and jurisdiction.
Do I need to notarize the form?
Yes, the certificate filed with the county clerk must be notarized.
What should I do if my information changes?
If there is a material change, you must file a new certificate within 60 days.
Where can I find this form?
The Assumed Name Certificate form can be obtained from the Texas Secretary of State's website.
Can I abandon my Assumed Name Certificate?
Yes, you can file for abandonment of the certificate using Form 504.
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