Form VA-5 Employer's Return of Virginia Income Tax Withheld
This form, VA-5, is required for employers in Virginia to report income tax withheld from employees. It mandates electronic filing and payment to ensure timeliness and compliance. Employers must follow specific instructions for accurate completion and submission.
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How do I fill this out?
To fill out this form, gather your income tax withholding data and ensure accuracy. Follow the provided guidelines for each line and use the correct amounts. Be sure to review your entries before submission to avoid errors.
How to fill out the Form VA-5 Employer's Return of Virginia Income Tax Withheld?
1
Enter the amount of income tax withholding liability for the period.
2
Include overpayment or underpayment from a prior period with a detailed explanation.
3
Calculate the total by adjusting for any overpayment or underpayment.
4
Add any applicable penalties or interest to your total tax due.
5
Sign and date the return before submitting it to the Virginia Department of Taxation.
Who needs the Form VA-5 Employer's Return of Virginia Income Tax Withheld?
1
Employed individuals in Virginia who receive wages need this form to report their income tax withholding.
2
Employers in Virginia must use this form to comply with state law and report any withheld taxes.
3
New businesses setting up in Virginia require this form to register and report their withholding.
4
HR departments need this form to ensure correct tax reporting and compliance.
5
Filing specialists and accountants need this form to assist companies with their tax obligations.
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What are the instructions for submitting this form?
To submit Form VA-5, utilize electronic methods through the Virginia Department of Taxation's online services. Payment can also be done electronically via ACH credit. For any queries, contact (804) 367-8037, or mail your forms to Virginia Department of Taxation, P.O. Box 27264, Richmond, Virginia, 23261-7264.
What are the important dates for this form in 2024 and 2025?
Important dates for submitting Form VA-5 for the years 2024 and 2025 include the last day of the month following each quarter for quarterly filers, and the 25th day of each month for monthly filers. Employers should ensure timely filing to avoid penalties. Seasonal filers must adhere to their designated months according to their registration.
What is the purpose of this form?
The purpose of Form VA-5 is to facilitate the reporting of state income tax withheld from employees' wages in Virginia. It ensures compliance with state tax laws and helps employers accurately fulfill their tax obligations. By utilizing this form, employers contribute to the state's revenue while ensuring their employees' tax responsibilities are addressed properly.
Tell me about this form and its components and fields line-by-line.
- 1. Income Tax Withholding Liability: The total amount of income tax withheld from employees for the reporting period.
- 2. Prior Period Adjustments: Adjustments for underpayments or overpayments from previous periods.
- 3. Penalty: Penalty assessed for late filing or payment, calculated as a percentage of the tax due.
- 4. Interest: Interest charged on any unpaid tax based on state-established rates.
- 5. Total Amount Due: The final amount owed after all adjustments, penalties, and interest have been applied.
What happens if I fail to submit this form?
Failing to submit Form VA-5 can lead to penalties and interest charges based on the amount due. Employers may face enforcement actions from the Virginia Department of Taxation for non-compliance. It is imperative to submit the form on time to avoid these consequences.
- Penalties for Late Submission: A potential penalty of $35 may be imposed for late payments.
- Interest Accrual: Unpaid taxes will accrue interest at a rate set by the Virginia Department of Taxation.
- Legal Action: Repeated failure to file may result in legal action by the state.
How do I know when to use this form?
- 1. Regular Employment: Use this form if you have employees whose wages are subject to Virginia state tax withholding.
- 2. New Employer Registration: New employers should file this form during the initial registration for their business.
- 3. Year-End Reporting: Employers must submit this form annually, detailing the total taxes withheld.
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