Edit, Download, and Sign the Form VA-6 Virginia Income Tax Withheld Summary
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How do I fill this out?
To fill out Form VA-6, begin by collecting all relevant income tax data. Ensure that you have the total amounts for each month as well as information from Forms W-2 and 1099. Accurately complete each line before electronically submitting the form.
How to fill out the Form VA-6 Virginia Income Tax Withheld Summary?
1
Gather all pertinent income tax information.
2
Complete lines 1 through 12 for monthly tax amounts.
3
Enter totals for lines 13 and 14 accordingly.
4
Check for accuracy and attached forms before submitting.
5
E-file your completed Form VA-6 by January 31.
Who needs the Form VA-6 Virginia Income Tax Withheld Summary?
1
Finance departments of Virginia-based businesses must file taxes.
2
Independent contractors who have withheld taxes on income need to report.
3
Business owners closing their business must submit the final tax report.
4
Accounting firms assisting clients with their tax obligations need this form.
5
Payroll service providers on behalf of employers to ensure compliance.
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What are the instructions for submitting this form?
To submit Form VA-6, visit the Virginia Department of Taxation's e-Forms section online. If unable to file electronically, download a waiver form from the website. Fax your waiver request to (804) 367-3015 or mail your completed form to the Virginia Department of Taxation, P.O. Box 27264, Richmond, VA 23261-7264.
What are the important dates for this form in 2024 and 2025?
For 2024, Form VA-6 is due on January 31. If you are terminating your business, ensure your form is submitted within 30 days after the last wages are paid. For 2025, the same deadlines apply, emphasizing the importance of early preparation.
What is the purpose of this form?
The purpose of Form VA-6 is to report the total Virginia income tax withheld from employees throughout the year. This document is crucial for ensuring that employers comply with state tax laws. By submitting the VA-6 form, businesses contribute to the state's revenue and keep accurate records of their tax obligations.
Tell me about this form and its components and fields line-by-line.
- 1. Total Payments: The total tax amount paid for each month.
- 2. Total VA Tax Withheld: The total Virginia tax withheld for the year.
- 3. Additional Payment: Any additional payments owed.
- 4. Total Number of Statements: Number of W-2 and 1099 forms associated with this return.
What happens if I fail to submit this form?
Failing to submit Form VA-6 can result in penalties and interest charges for late filing. Additionally, your business may face compliance issues with state tax authorities.
- Late Submission Penalty: A penalty of $35 may be imposed for late submissions.
- Accrued Interest: Interest may accrue on any unpaid tax balances.
- Legal Action: Repeated failure to file can lead to further actions from tax authorities.
How do I know when to use this form?
- 1. Annual Reporting: To report the total income tax withheld for the previous calendar year.
- 2. Final Summary for Termination: Required for businesses that are closing operations.
- 3. Compliance Verification: Used to verify compliance with state tax regulations.
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