Freelance Crew Deal Memo Template for Film Production

To submit this form, ensure that all required fields are filled out and both parties have signed it. You can submit the form via email to the production company's designated email address, by fax to the production company's fax number, or through online submission if available. Alternatively, you can mail the printed and signed form to the production company's physical address. Make sure to keep a copy for your records. Our advice is to confirm the submission process with the production company to ensure that all procedures are followed correctly.

Ensure all fields are completed and both parties have signed before the start date of the film project.

The purpose of this Deal Memo is to establish a clear, formal agreement between a freelance contractor and a film production company. It outlines the contractor's responsibilities, compensation, and other employment terms, ensuring both parties are on the same page regarding the expectations and conditions of the employment. This memo also includes legal provisions to protect both the contractor and the production company, making it an essential document for any film production project.

• 1. Production Company: The name and details of the film production company.
• 2. Film Title: The title of the film the contractor is being hired for.
• 3. Start Date: The start date for the contractor's services.
• 4. Freelance Contractor Name: The full name of the freelance contractor.
• 5. Address: The address of the freelance contractor.
• 6. Phone: The cell phone number of the freelance contractor.
• 7. Email: The email address of the freelance contractor.
• 8. Social Security/FED I.D. Number: The social security or federal identification number of the freelance contractor.
• 9. Compensation: The payment terms agreed upon for the contractor's services.
• 10. Screen Credit: Details regarding screen credit for the contractor's work.
• 11. Other Terms: Any other terms agreed upon for the contractor's employment.
• 12. Services: Description of the services the contractor is expected to provide.
• 13. Rentals: Details regarding any rental equipment the contractor is using.
• 14. Payment: Terms for the payment of production service fees.
• 15. Immigration Reform and Control Act (IRCA): Requirements for employment under the IRCA.
• 16. Car Insurance: Insurance requirements for the contractor's personal vehicle.
• 17. Alcohol/Drugs: Provisions regarding the use of alcohol and drugs during employment.
• 18. Purchases: Procedure for approval of purchases and rentals.
• 19. Petty Cash: Handling and reconciliation of petty cash advances.
• 20. Production Company Equipment: Responsibility for assigned equipment.
• 21. Screen Credit: Policy on screen credit.
• 22. Term: Duration of the contractor's employment.
• 23. No Waiver: Binding nature of the terms and conditions.
• 24. Work for Hire: Ownership of the work created by the contractor.
• 25. Availability: Contractor's obligation to be reachable during the contract term.
• 26. Publicity: Rights regarding the use of the contractor's name and likeness.
• 27. Arbitration: Dispute resolution through arbitration.
• 28. Entire Agreement: Comprehensive nature of the agreement.
• 29. No Obligation to Produce: Production company's discretion to produce or release the film.
• 30. Assignment: Right of the production company to assign the agreement.
• 31. Hold Harmless: Indemnification clause.

Failing to submit this form can lead to misunderstandings or disputes regarding the terms of employment. It's crucial to ensure that all terms and conditions are agreed upon and documented to avoid complications.

• Employment Disputes: Lack of a formal agreement can lead to disputes over job responsibilities and compensation.
• Legal Issues: Without a signed deal memo, there may be legal uncertainties about the employment terms.
• Payment Delays: Failure to document payment terms can result in delays or issues with compensation.
• Insurance Coverage: Not outlining insurance requirements can lead to gaps in coverage during employment.
• Screen Credit Confusion: Without documenting screen credit terms, there may be misunderstandings about what credit the contractor will receive.

• 1. Freelance Crew Hiring: Use this form when bringing freelance crew members onto a film project.
• 2. Setting Employment Terms: Use it to establish clear employment terms and compensation.
• 3. Legal Protection: To protect both parties legally by documenting the agreement.
• 4. Managing Expectations: Clarify the responsibilities and expectations for the contractor.
• 5. Screen Credit Agreements: Document any screen credit to be given to the contractor.