HE Acquisition Plan (AP) Template Guide
This document provides the template and instructions for completing an Acquisition Plan (AP). It includes references, requirements, responsibilities, and guidelines for developing and executing an AP. Essential for anyone involved in acquisition planning and procurement.
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How do I fill this out?
Start by gathering all required information and documents stated in the instructions. Carefully read each section and provide the necessary details as required. Ensure all applicable sections are completed before submission.
How to fill out the HE Acquisition Plan (AP) Template Guide?
1
Gather all necessary information and documents.
2
Read each section carefully and provide required details.
3
Coordinate with responsible personnel for various acquisition phases.
4
Complete all applicable sections of the template.
5
Review and finalize the document for submission.
Who needs the HE Acquisition Plan (AP) Template Guide?
1
Program/Project Managers need it to develop and manage the acquisition lifecycle.
2
Contracting Officers need it to provide input on contracting strategy and selection.
3
Small Business Specialists need it to advise on small business considerations impacting the strategy.
4
Integrated Program Teams need it to coordinate efforts across technical, financial, and legal areas.
5
Acquisition planners need it to ensure all technical, business, and management considerations are addressed.
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What are the instructions for submitting this form?
Submit the completed Acquisition Plan form through appropriate channels. You may email it to the relevant department, use an online submission portal if available, or send it via fax or mail to the specified address. Ensure all sections are completed and reviewed before submission. Advice: Double-check all filled details and necessary attachments to avoid delays.
What are the important dates for this form in 2024 and 2025?
No specific dates are provided within the document.
What is the purpose of this form?
The purpose of this Acquisition Plan (AP) template is to detail a comprehensive strategy for fulfilling agency needs in a timely and cost-effective manner. The plan coordinates and integrates the efforts of all personnel responsible for the acquisition lifecycle. This ensures that all technical, business, management, and other significant considerations are addressed and documented.
Tell me about this form and its components and fields line-by-line.
- 1. Acquisition Title: Enter the title of the acquisition.
- 2. Program/Project Title: Enter the title of the program or project.
- 3. OPDIV/Division: Enter the division responsible for the acquisition.
- 4. Acquisition Year: Enter the year of the acquisition.
- 5. Associated Acquisition Strategy (AS) Number: Provide the approved Acquisition Strategy number.
- 6. Program/Project Manager (P/PM) Name: Enter the name of the Program/Project Manager responsible for the acquisition.
- 7. P/PM Phone Number: Enter the phone number of the Program/Project Manager.
- 8. P/PM Email Address: Enter the email address of the Program/Project Manager.
- 9. Acquisition Background and Objectives: Provide a brief statement of need, technical and contractual history, and acquisition alternatives.
- 10. Applicable Conditions: State all significant conditions affecting the acquisition including compatibility and constraints.
- 11. Cost: Set forth the established cost goals and rationale.
What happens if I fail to submit this form?
If you fail to submit this form, the acquisition process may be delayed or compromised. Ensure timely submission to avoid any negative impacts on the project.
- Delayed Project Timelines: Failure to submit the form can lead to extended timelines for project completion.
- Inaccurate Acquisition Records: Not submitting can result in incomplete or inaccurate acquisition records.
- Non-compliance with Regulations: Non-submission may lead to non-compliance with federal acquisition regulations.
How do I know when to use this form?
- 1. Starting Acquisition Planning: Begin using this form at the start of the acquisition planning process.
- 2. Documenting Acquisition Details: Use this form to detail all important aspects of the acquisition lifecycle.
- 3. Achieving Transparency: Ensure all planning efforts are transparent and well-documented by using this form.
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What happens if some sections of the template do not apply?
Mark those sections as 'Not Applicable (N/A)' and provide an explanation where necessary.
Is there a limit on the length and detail of the AP?
The length and detail depend on the complexity of each individual acquisition.
Who should coordinate the Acquisition Plan?
The Program/Project Manager is responsible for coordinating the Acquisition Plan.
What are the key elements to address in the AP?
The AP must address technical, business, management, and other significant considerations.
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