New Hire Reporting Information for Utah
This document provides employers in Utah with information and guidelines on new hire reporting. It includes requirements, necessary information to report, and various methods for reporting new hires. Compliance with this form helps expedite child support processes and ensures legal responsibility.
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How do I fill this out?
To fill out this form, you need to gather the required information about your newly hired or rehired employees. Follow the instructions to provide accurate details and ensure timely reporting. Detailed steps are provided below to assist you in the process.
How to fill out the New Hire Reporting Information for Utah?
1
Collect the new hire's required information.
2
Enter employer details such as FEIN, name, and address.
3
Fill in the employee's full name, address, and Social Security Number.
4
Provide the date of hire or rehire (optional).
5
Save, print, or submit the completed form as instructed.
Who needs the New Hire Reporting Information for Utah?
1
HR managers must report to comply with state and federal laws.
2
Payroll departments need it to expedite child support orders.
3
Businesses hiring new employees need to report details for legal reasons.
4
Temporary employment agencies use this to report temporary workers.
5
Rehiring companies need to update employee records accurately.
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What are the instructions for submitting this form?
To submit the New Hire Reporting Information form for Utah, employers can choose from various options. For electronic reporting, visit the Utah New Hire Registry webpage and follow the instructions for online submission at https://app.jobs.utah.gov/ui/employer/login.aspx. For non-electronic submissions, employers can submit the printed form via mail to Utah New Hire Registry, 140 E 300 S, PO Box 45247, Salt Lake City, UT 84145-0247 or fax it to (801) 526-4391. Utilizing payroll services that offer electronic reporting is also recommended for streamlined submission.
What are the important dates for this form in 2024 and 2025?
Important dates for this form in 2024 and 2025 include the deadlines to report new hires within 20 days of their hire or rehire date.
What is the purpose of this form?
The purpose of the New Hire Reporting Information form for Utah is to ensure that employers comply with state and federal laws regarding the reporting of newly hired and rehired employees. This helps expedite child support processes and ensures that non-custodial parents fulfill their child support obligations. Accurate reporting also aids in maintaining up-to-date employee records for legal and administrative purposes.
Tell me about this form and its components and fields line-by-line.
- 1. Employer's Federal Employer Identification Number (FEIN): The number used by the employer to report quarterly wage information.
- 2. Employer's Name: The legal name of the employer reporting the new hire.
- 3. Employer's Address: The mailing address of the employer.
- 4. Employee's Name: The full name of the employee: first, middle, and last.
- 5. Employee's Address: The residential address of the employee.
- 6. Employee's Social Security Number: The unique Social Security Number assigned to the employee.
- 7. Employee's Date of Hire or Rehire: The date the employee was hired or rehired (optional).
- 8. Employee's Date of Birth: The date of birth of the employee (optional).
What happens if I fail to submit this form?
Failure to submit this form can result in legal consequences and financial penalties for the business.
- Legal Penalties: Employers may face fines and legal actions for non-compliance.
- Delayed Child Support: Failure to report can delay child support processes, affecting families.
- Record Inaccuracy: Not reporting new hires leads to inaccurate employee records.
How do I know when to use this form?
- 1. New Hires: When a new employee joins the company.
- 2. Rehires: When a previously separated employee rejoins the company.
- 3. Temporary Employees: When a temporary employee is hired for a project.
- 4. Seasonal Employees: When hiring employees for seasonal work.
- 5. Part-time Employees: When a part-time employee is added to the workforce.
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