Edit, Download, and Sign the New York State Fuel Use Tax Return Instructions
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How do I fill this out?
To fill out Form MT-903-FUT, you'll need to prepare your mileage and fuel usage information. This form will guide you through the steps of reporting your fuel use tax. Make sure to follow each line instruction carefully for accurate reporting.
How to fill out the New York State Fuel Use Tax Return Instructions?
1
Enter total miles traveled in and out of NY State.
2
Enter total miles traveled within NY State.
3
Calculate and enter the decimal ratio of NY miles to total miles.
4
Enter total gallons of fuel used in and out of NY State.
5
Calculate and enter the number of gallons used within NY State.
Who needs the New York State Fuel Use Tax Return Instructions?
1
Carriers operating vehicles over 26,000 pounds, or with three or more axles in New York State.
2
International Fuel Tax Agreement (IFTA) license holders who drive in multiple jurisdictions including New York State.
3
Businesses needing to update their address or business tax account information.
4
Operators needing to report mileage and fuel details for vehicles entering NY State.
5
Carriers seeking fuel use tax credits or refunds within New York State.
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What are the instructions for submitting this form?
To submit Form MT-903-FUT, you can mail it to NYS TAX DEPARTMENT, RPC - FUT, PO BOX 15166, ALBANY NY 12212-5166. For private delivery services, refer to Publication 55 for designated addresses. For address changes, the fastest way is online through the official website. Ensure timely submission to avoid penalties. For additional assistance, contact the Miscellaneous Tax Information Center at 518-457-5735.
What are the important dates for this form in 2024 and 2025?
For 2024: First quarter due April 30, 2024; Second quarter due July 31, 2024; Third quarter due October 31, 2024; Fourth quarter due January 31, 2025. For 2025: First quarter due April 30, 2025; Second quarter due July 31, 2025; Third quarter due October 31, 2025; Fourth quarter due January 31, 2026.
What is the purpose of this form?
Form MT-903-FUT is used by carriers to report fuel use tax in New York State. The form ensures proper tax calculation and compliance with state regulations. Accurately completing this form can result in possible tax credits or refunds for the reporting entity.
Tell me about this form and its components and fields line-by-line.
- 1. Line 1: Enter total miles traveled both in and outside NY State.
- 2. Line 2: Enter total miles traveled within NY State.
- 3. Line 3: Calculate and enter the decimal ratio of NY miles to total miles.
- 4. Line 4: Enter total gallons of fuel used in and outside NY State.
- 5. Line 5: Calculate and enter the number of gallons used within NY State.
- 6. Line 6: Enter the total number of gallons of fuel purchased tax-paid in NY State.
- 7. Line 7a: Adjusted gallons if fuel used is greater than purchased.
- 8. Line 7b: Adjusted gallons if fuel purchased is greater than used.
- 9. Line 8a: Unpaid fuel use tax for non-diesel motor fuel.
- 10. Line 8b: Unpaid fuel use tax for diesel motor fuel.
- 11. Line 9a: Tax for non-diesel motor fuel during reporting period.
- 12. Line 9b: Tax for diesel motor fuel during reporting period.
- 13. Line 9c: Total tax accrued for the reporting period.
- 14. Line 10: Credit accrued for the reporting period.
- 15. Line 11: Tax due this period.
- 16. Line 12: Prior fuel use tax credit applied.
- 17. Line 13: Amount of fuel use tax due.
- 18. Line 14: Penalty for unpaid tax after due date.
- 19. Line 15: Interest on unpaid tax after due date.
- 20. Line 16: Total amount due including tax, penalty, and interest.
What happens if I fail to submit this form?
Failure to submit Form MT-903-FUT can result in penalties and interest charges. It is crucial to file on time to avoid these consequences.
- Penalties: A penalty of $50 or 10% of the unpaid portion, whichever is greater.
- Interest Charges: Interest computed at the rate of 1% per month or any part of a month until the tax is paid.
- Legal Consequences: Failure to file and pay taxes may result in criminal penalties under Article 37 of the Tax Law.
How do I know when to use this form?
- 1. Heavy Vehicles: For vehicles exceeding 26,000 pounds operated in NY State.
- 2. Multiple Axles: For vehicles with three or more axles operated in NY State.
- 3. IFTA Carriers: For carriers licensed under the International Fuel Tax Agreement across different jurisdictions.
- 4. Fuel Taken Outside NY: For vehicles that purchase fuel outside of New York State.
- 5. Tax Credit Claims: For carriers seeking refunds or credits for fuel use tax.
Frequently Asked Questions
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What information do I need to complete the form?
Gather mileage, fuel usage, and tax payment details relevant to your reporting period.
How do I calculate the miles ratio?
Divide the total miles traveled in NY State by the total miles traveled overall.
What if I have a tax credit?
Enter your available tax credit on the designated line to offset any tax liability.
Can I request a refund for overpaid taxes?
Yes, you can request a refund using Form DTF-406, providing a detailed explanation.
Who needs to file this form?
Carriers and operators of qualifying vehicles subject to NY's fuel use tax must file.
When is the filing deadline?
The form is due by the last day of the month following the end of the reporting period.
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