Oath or Solemn Affirmation Form for Public Service Employment
The Oath or Solemn Affirmation Form is required under Section 54 of the Public Service Employment Act (PSEA). It must be signed as a condition of employment before the start date or on the first day of work. This form ensures employees faithfully fulfill their duties and maintain confidentiality.
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How do I fill this out?
Filling out this form involves reading the oath or affirmation aloud, signing it, and having it witnessed by the designated person. Make sure all required fields are completed accurately. This introduction provides a quick overview to get you started.
How to fill out the Oath or Solemn Affirmation Form for Public Service Employment?
1
Read the Oath or Solemn Affirmation aloud.
2
Sign the form using the Fill and Sign tool.
3
Identify the name of the person administering the oath.
4
Ensure the form is completed in a private setting.
5
Submit the signed form to Human Resources.
Who needs the Oath or Solemn Affirmation Form for Public Service Employment?
1
New employees appointed from outside the public service.
2
Individuals deployed from another public service where the Public Service Commission has authority.
3
Students starting their initial employment or returning after a break.
4
Employees requiring re-appointment from outside the public service.
5
Any person fulfilling duties within the public service of Canada.
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What are the instructions for submitting this form?
Submit the completed Oath or Solemn Affirmation Form to Human Resources via the Human Resources Service Centre (HRSC) request. If needed, an 'empty document' can be attached initially to avoid delays in sending the letter of offer. On the first day, open a General HR Enquiry request in the HRSC to submit the signed form. Ensure it is administered in a private setting by the supervisor or designated employee.
What are the important dates for this form in 2024 and 2025?
The form should be completed before the start date or on the first day of work in 2024 and 2025. If delays occur, submit the signed form on the first day.
What is the purpose of this form?
The Oath or Solemn Affirmation Form is a crucial document for individuals entering or returning to the public service of Canada. It serves to ensure that employees are committed to fulfilling their duties with integrity and confidentiality, aligning with Section 54 of the Public Service Employment Act (PSEA). This form must be signed either before the start date or on the employee's first day of work. By subscribing to this oath or affirmation, employees promise to perform their responsibilities faithfully and honestly while adhering to confidentiality requirements. It is a formal declaration of their dedication to public service values and principles. This form is particularly important for new appointees, students, and those being reappointed to public service positions. The completed form must be administered by the direct supervisor or a designated employee in a private setting. After signing, the form should be submitted to Human Resources through the appropriate channels. This process helps maintain the integrity and trust essential to the public service sector.
Tell me about this form and its components and fields line-by-line.
- 1. Oath or Solemn Affirmation: A statement that the signer promises to fulfill their public service duties faithfully and maintain confidentiality.
- 2. Signature: The signer's printed name and signature, affirming their commitment to the oath.
- 3. Date subscribed: The date the oath or affirmation was subscribed, formatted as YYYY-MM-DD.
- 4. Name and title of the person administering the Oath or Solemn Affirmation: Details of the supervisor or designated employee who administered the oath or affirmation.
What happens if I fail to submit this form?
Failure to submit the Oath or Solemn Affirmation Form may result in delays or suspension of employment. It's crucial to complete and submit the form on time.
- Employment Delay: Without the signed form, official employment may be delayed.
- Suspension of Duties: Employees may be unable to commence their duties without a completed form.
- Administrative Issue: Failure to submit the form may cause administrative complications and delays in processing employment records.
How do I know when to use this form?
- 1. New Appointments: For anyone appointed to a position in the public service.
- 2. Reappointments: For employees reappointed after a break in service.
- 3. Student Employment: For students beginning or returning to employment.
- 4. Deployments: For individuals deployed from other public services.
- 5. Initial Employment: For any person starting their first public service job.
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What is the purpose of this form?
The Oath or Solemn Affirmation Form ensures that public service employees fulfill their duties and maintain confidentiality.
Who needs to fill out this form?
New employees, reappointed personnel, and students entering the public service are required to fill out this form.
When should this form be signed?
The form must be signed before the start date or on the first day of work.
Where should I submit the completed form?
Submit the signed form to Human Resources via the Human Resources Service Centre (HRSC).
What if I cannot complete the form before the start date?
Attach an 'empty document' in the HRSC request to avoid delays and submit the signed form on the first day of work.
How do I declare the person administering the oath?
Identify and enter the name of the direct supervisor or designated employee who administered the oath.
What is the role of a Human Resources Advisor?
A Human Resources Advisor may administer the oath if the direct supervisor is unavailable.
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