Pennsylvania Motor Carrier Road Tax/IFTA Decals Application
This file is the application form for new accounts needing Pennsylvania Motor Carrier Road Tax (MCRT) and/or International Fuel Tax Agreement (IFTA) decals. It captures applicant, business organization, address and tax reporting service information, along with exemptions, decal requests and certifications. This form must be filled out completely and accurately to ensure proper processing and issuance of the decals.
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How do I fill this out?
To correctly fill out the form, ensure all required fields are completed as per the instructions provided. If additional space is required, attach a separate sheet with the relevant information. Be sure to review your application for accuracy before submission.
How to fill out the Pennsylvania Motor Carrier Road Tax/IFTA Decals Application?
1
Enter your legal and trade names, FEIN, contact person's details, and other applicant information in Section I.
2
Provide your physical and mailing addresses followed by business organization details in Sections II and III.
3
Include names, titles, and contact details of authorized persons and tax reporting service in Sections IV and V.
4
Specify the number of decal requests, exemptions, and bulk fuel storage details in Sections VI and VII.
5
Sign and date the certification statement in Section IX before mailing your application.
Who needs the Pennsylvania Motor Carrier Road Tax/IFTA Decals Application?
1
Individual owners or sole proprietors who operate qualified motor vehicles crossing state lines need this form to apply for decals.
2
Business entities such as partnerships, corporations, and limited liability companies requiring PA MCRT and/or IFTA decals will need to submit this application.
3
Agencies operating exempt vehicles like emergency response units may need this form to ensure compliance.
4
Entities managing multiple qualified motor vehicles that have not previously acquired decals from another jurisdiction should complete this form.
5
Tax reporting services acting on behalf of motor carriers to process their IFTA and MCRT decal applications.
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What are the instructions for submitting this form?
Mail your completed application and check or money order to: PA DEPARTMENT OF REVENUE, PO BOX 280646, HARRISBURG PA 17128-0646. For inquiries, you can contact the PA Department of Revenue by phone at (717) 787-1064 or via email at ra-penndotcustomerfeedback@pa.gov. Ensure that all details are accurately filled out and needed attachments are included for smooth processing.
What are the important dates for this form in 2024 and 2025?
Key submission dates for this form include January 31, 2024 for the 2024 decal year and January 31, 2025 for the 2025 decal year. Ensure timely submission to avoid any delays in decal issuance.
What is the purpose of this form?
The purpose of this form is to facilitate the application process for obtaining Pennsylvania Motor Carrier Road Tax (MCRT) and/or International Fuel Tax Agreement (IFTA) decals. It is used by individual owners, partnerships, corporations, and other business entities operating qualified motor vehicles that cross state lines. By accurately completing this form, applicants can ensure compliance with tax reporting, payment, recordkeeping, and decal display requirements specified by the PA Department of Revenue. The form requires detailed information about the applicant, their business organization, addresses, tax reporting services, and any exemptions they may qualify for. Additionally, applicants must provide details about their vehicles’ decal requests, bulk storage, previous decal issuance in other jurisdictions, and types of vehicle operations. The certification section confirms that all provided information is truthful and that the applicant understands their obligations under the MCRT statutes and/or IFTA.
Tell me about this form and its components and fields line-by-line.
- 1. Applicant Information: Includes fields for legal name, trade name, FEIN, contact person details, and more.
- 2. Address Information: Captures physical and mailing address details including county, city, state, and ZIP code.
- 3. Business Organization Information: Details about the business structure including sole proprietor, partnership, corporation, and more, along with incorporation date and state.
- 4. Authorized Persons and Tax Reporting Service: Fields for names, titles, and contact details of authorized persons and tax reporting service contacts.
- 5. Exemptions and Decal Requests: Sections to indicate exemptions and to provide decal requests for both IFTA and PA MCRT decals.
- 6. Bulk Storage and Miscellaneous Information: Details about bulk fuel storage, previously issued decals in other jurisdictions, and types of fuel and vehicle operations.
- 7. Certification: Applicant's certification statement where they attest to the accuracy and completeness of the submitted information (requires signature).
What happens if I fail to submit this form?
Failure to submit this form can lead to a lack of required decals for your motor vehicles, impeding their operation across state lines.
- Non-compliance with Regulations: Operating without proper decals may result in penalties, fines, and halted operations.
- Delayed Operations: Delays in acquiring necessary decals could prevent timely commencement of motor carrier activities.
How do I know when to use this form?
- 1. New Account Application: To apply for decals for first-time applicants or newly established businesses.
- 2. Renewal Applications: For renewing existing decals to continue uninterrupted operations.
- 3. Updating Business Information: When updated business details need to be communicated to the PA Department of Revenue.
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