Property Condition Report for Tenants and Management
This is a Property Condition Report designed for tenants to document pre-existing damages and property conditions upon move-in. It helps avoid liability for damages not caused by tenants. Ensure to follow the provided guidelines to complete and submit the form correctly.
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How do I fill this out?
To fill out this form, start by carefully inspecting each area of the property. Document any existing damages, noting their locations and descriptions. Ensure that all parties involved in the lease agreement sign the report and submit it by the due date.
How to fill out the Property Condition Report for Tenants and Management?
1
Begin with a thorough inspection of the property.
2
Document any pre-existing damages and their locations.
3
Indicate the condition of each item on the form.
4
Make sure all lease signers sign the report.
5
Return the completed report to Dorman Management in time.
Who needs the Property Condition Report for Tenants and Management?
1
Tenants who are moving into a new rental property for documentation.
2
Landlords wanting to maintain clear records of property conditions.
3
Property management companies overseeing tenant leases.
4
Real estate agents who facilitate rental agreements.
5
Insurance adjusters needing documentation of pre-existing damages.
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What are the instructions for submitting this form?
To submit the Property Condition Report, you can email it to DRE@DormanRealEstate.com or fax it to (719) 550-0933. Make sure to keep a copy for your records. If you have any questions, contact the Dorman Management Office at (719) 213-9100 for assistance.
What are the important dates for this form in 2024 and 2025?
For 2024, ensure to submit your Property Condition Report by the deadline of 10 days after your lease starts. In 2025, maintain the same submission timeframes and keep your records updated.
What is the purpose of this form?
The purpose of the Property Condition Report is to provide tenants with a systematic way to record the condition of the property upon moving in. It identifies pre-existing damages to ensure that tenants are not held accountable for them upon moving out. This documentation is crucial for maintaining transparency between tenants and landlords.
Tell me about this form and its components and fields line-by-line.
- 1. Property Address: The address of the property being rented.
- 2. Tenant's Name(s): The names of all tenants on the lease.
- 3. Room Conditions: Detailed areas for documenting the condition of each room.
- 4. General Notes: Section for additional remarks regarding property condition.
- 5. Signature: Space for tenant signatures confirming agreement.
What happens if I fail to submit this form?
If you fail to submit this form within the required timeframe, you may be held responsible for any damages incurred during your tenancy. It could also impact your security deposit and future rental agreements.
- Liability for Damages: Without the report, you may be liable for damages you did not cause.
- Security Deposit Issues: Failure to report damages may affect the return of your security deposit.
- Lease Compliance: Not submitting on time may result in lease violations.
How do I know when to use this form?
- 1. Move-In Inspection: To document property condition upon moving in.
- 2. Pre-Move Out Assessment: Reference the report for move-out condition comparision.
- 3. Dispute Resolution: Utilize the document in case of disputes with the landlord.
Frequently Asked Questions
How do I access the Property Condition Report?
You can find the Property Condition Report on our website as a downloadable PDF file.
Is there a deadline for submitting this report?
Yes, the report must be submitted within 10 days from the start of your lease.
Can I edit the PDF after downloading?
Yes, you can edit the PDF using PrintFriendly's editing tools before submission.
What if I find additional damages after moving in?
You should document them separately and inform your property manager.
Do all tenants need to sign the report?
Yes, all tenants on the lease must sign the report.
Can I add photos of damages in the report?
Yes, we recommend taking photos of any noted deficiencies.
Where do I submit the completed report?
You can email or fax the completed report to Dorman Management as provided on the document.
Is there an online submission option?
Currently, the report must be submitted via email or fax.
What happens if I fail to submit the report?
Failure to submit on time may result in you being liable for any damages found.
How can I download the completed report?
After editing, use the download button on PrintFriendly to save your document.
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