Tennessee New Hire Reporting Program Instructions
This document provides comprehensive instructions for employers on how to report new hires in Tennessee. It outlines the requirements, methods of reporting, and the necessary information needed for successful submissions. By adhering to these guidelines, employers will ensure compliance and support the welfare of children in Tennessee.
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How do I fill this out?
Filling out this form requires attention to detail to ensure all collected information is accurate. Begin by gathering the necessary data about the new employee and your organization. Once you have all the required information, follow the provided instructions to complete the form.

How to fill out the Tennessee New Hire Reporting Program Instructions?
1
Gather the necessary information about the employee and employer.
2
Complete the form with accurate details as required.
3
Review the filled form for any errors or omissions.
4
Choose a method for submission - online, electronic, or by fax.
5
Submit the completed form within the required timeframe.
Who needs the Tennessee New Hire Reporting Program Instructions?
1
HR Managers require this file for onboarding new employees.
2
Payroll Departments need to report new hires promptly.
3
Business Owners utilize this file to maintain compliance.
4
Temporary Staffing Agencies must report employees they place.
5
Labor Organizations use this information for tracking new members.
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What are the instructions for submitting this form?
To submit this form, you can opt for online reporting through our website, where you will receive an immediate confirmation. Alternatively, you may fax the completed form to (877) 505-4761 or mail it to the Tennessee New Hire Reporting Program office at P.O. Box 438, Norwell, MA 02061. Ensure that all details are accurate and complete prior to submission to avoid delays.
What are the important dates for this form in 2024 and 2025?
Although specific dates for submission may vary, employers must adhere to the 20-day reporting requirement following the hire date. Make sure to check any updates yearly to comply with the current laws and regulations regarding new hire reporting.

What is the purpose of this form?
The purpose of this form is to facilitate the timely reporting of new hires and re-hires in the State of Tennessee. This reporting process is vital for child support enforcement and the establishment of paternity. By ensuring that all relevant parties are informed of new employment, this system helps in fostering financial stability for children and families.

Tell me about this form and its components and fields line-by-line.

- 1. Employer's FEIN: The unique identification number assigned to the employer.
- 2. Employer's Name: Corporate name and DBA name if applicable.
- 3. Employer's Address: The physical address of the employer.
- 4. Employee's Full Name: The complete name of the new hire as recorded.
- 5. Employee's SSN/ITIN: The Social Security Number or Tax Identification Number of the employee.
- 6. Date of Hire: The specific date the employee was hired.
- 7. State of Hire: The state where the employee is hiring if multistate.
What happens if I fail to submit this form?
Failure to submit this form may lead to legal complications and financial penalties for employers. Timely reporting is not only a responsibility but crucial for the welfare of children who depend on child support.
- Financial Penalties: Incurred for late or non-submission of reports.
- Legal Complications: Potential lawsuits arising from failure to comply with child support orders.
- Child Support Enforcement Issues: Delays in establishing child support orders due to incomplete reports.
How do I know when to use this form?

- 1. Onboarding New Employees: To ensure all new hires are reported appropriately.
- 2. Re-hiring Employees: To maintain records of returning employees.
- 3. Compliance Requirements: To fulfill legal obligations under Tennessee law.
Frequently Asked Questions
What information do I need to report new hires?
You need the employer's FEIN, employer's details, employee's full name, address, SSN/ITIN, date of hire, and state of hire.
How can I submit new hire reports?
Reports can be submitted online, electronically, or via mail/fax. Choose the method that suits your organization best.
What happens if I miss the 20-day reporting window?
Failing to report within 20 days may result in financial penalties and complications in child support enforcement.
Are there exemptions for submitting these reports?
No, all employers and labor organizations must report their new hires, including re-hires.
Is electronic reporting available?
Yes, electronic reporting is encouraged as it saves time and reduces errors.
Can I edit the report after submission?
Once submitted, changes to the report are generally not permitted. Ensure accuracy before submitting.
How do I confirm my report was received?
You will receive a confirmation notification when using online reporting methods.
What if I have employees in multiple states?
You must follow the regulations of each state where you report new hires.
How do I access employer resources?
Visit our website at www.TNnewhire.com to find resources tailored for employers.
What are the hours of operation for inquiries?
Our office operates Monday through Friday, 8:00 a.m. to 4:30 p.m. CT.
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