Texas Employer New Hire Reporting Form
The Texas Employer New Hire Reporting Form enables employers to efficiently report new hires as required by state law. Completing this form accurately ensures compliance and helps maintain records required for taxation and other purposes. Submit the form within 20 calendar days of the new employee's first day of work.
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How do I fill this out?
Filling out the Texas Employer New Hire Reporting Form requires attention to detail and accurate information. Begin by ensuring you have all necessary employer and employee data on hand before starting. Follow the guidelines provided carefully for each section to ensure compliance.
How to fill out the Texas Employer New Hire Reporting Form?
1
Collect all required employer and employee information.
2
Fill in the form according to the specified guidelines.
3
Double-check all entries for accuracy.
4
Submit the completed form within the designated timeframe.
5
Retain a copy for your records.
Who needs the Texas Employer New Hire Reporting Form?
1
Employers reporting new hires to comply with state regulations.
2
Human resources departments needing to track new employee data.
3
Payroll departments processing new employee information for payment.
4
Business owners hiring new staff to maintain legal compliance.
5
Accounting departments coordinating with human resources for tax reporting.
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2
Use the editing tools to enter or modify information.
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Check for accuracy and completeness in all fields.
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Save the changes after editing.
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Download the edited form for submission.
What are the instructions for submitting this form?
You can submit the completed Texas Employer New Hire Reporting Form through several methods: by fax at 1-800-732-5015, via U.S. Mail to the ENHR Operations Center at P.O. Box 149224, Austin, TX 78714-9224, or online at www.employer.texasattorneygeneral.gov. If you have any questions during the submission process, do not hesitate to call 1-800-850-6442 for assistance. Ensure you submit within the required 20 calendar days to avoid penalties.
What are the important dates for this form in 2024 and 2025?
In 2024 and 2025, ensure timely submission within 20 calendar days of the employee's start date. Stay informed of any changes to filing deadlines provided by the Texas Workforce Commission. Always check for any additional state requirements or updates regarding new hire reporting.
What is the purpose of this form?
The purpose of the Texas Employer New Hire Reporting Form is to ensure employers meet their reporting obligations for new hires, fostering compliance with state laws. This form collects necessary information to connect new employees with state employment services, aiding in child support enforcement and overall workforce management. By submitting this form, employers contribute to accurate employment records and aid in various state administrative functions.
Tell me about this form and its components and fields line-by-line.
- 1. Federal Employer ID Number (FEIN): A 9-digit number for federal tax identification.
- 2. State Employer ID Number: Identification number assigned to the employer by the Texas Workforce Commission.
- 3. Employer Name: Legal name of the employer as listed on the employee's W4.
- 4. Employer Address: Address for sending Income Withholding Orders.
- 5. Date of Hire: First day that services are performed for wages.
- 6. Employee's Social Security Number: The unique identifier for the employee.
- 7. Employee Salary: Exact wages of the employee in dollars and cents.
- 8. Salary Frequency: Indicate how often the employee is paid.
What happens if I fail to submit this form?
Failing to submit the Texas Employer New Hire Reporting Form can result in penalties and complications with state compliance. Employers may incur a fee of $25 for each employee they do not report. Furthermore, cooperation with the state in reporting is critical to avoid larger penalties associated with non-compliance.
- Financial Penalties: A $25 penalty applies for each unreported employee.
- Legal Risks: Failure to report may lead to further scrutiny and legal implications.
- Impact on Employee Benefits: Not reporting can affect employee access to benefits and services.
How do I know when to use this form?
- 1. Employer Compliance: To comply with state new hire reporting mandates.
- 2. Tax Reporting: For accurate tax reporting and employee records.
- 3. Child Support Enforcement: To assist in child support enforcement processes.
Frequently Asked Questions
How do I access the Texas Employer New Hire Reporting Form?
You can find the Texas Employer New Hire Reporting Form directly on our website for easy access.
Can I edit the form after filling it out?
Yes, you can edit the form at any time before final submission.
Is it possible to save the edited form?
You can download the edited form but currently cannot save it on our site.
What information do I need to complete this form?
You will need employer identification numbers, employee information, and other relevant details to complete the form.
How do I submit the form?
You can submit the form via fax, mail, or online directly to the Texas Employer New Hire Reporting Program.
Are there penalties for failing to report new hires?
Yes, there are penalties of $25 per employee for non-reporting.
What methods are available for form submission?
You can submit via fax, U.S. Mail, telephone, or online.
Is there a specific deadline for submitting this form?
Yes, the form must be submitted within 20 calendar days of the employee's first day of work.
How can I ensure my submission is correct?
Double-check all entries and ensure all required fields are completed before submission.
What happens if I submit incorrect information?
Submitting incorrect information may lead to penalties or compliance issues.
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