W-9 Form Instructions and Guidance for Landlords
This document provides essential instructions for property owners and landlords on how to fill out the W-9 form. It explains the purpose of the W-9 and the importance of sharing information for housing assistance. This file is a valuable resource to ensure compliance and facilitate necessary payments.
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How do I fill this out?
Filling out the W-9 form is straightforward. Please begin by gathering the necessary personal and business information. Ensure all information is accurate before submission.

How to fill out the W-9 Form Instructions and Guidance for Landlords?
1
Collect your personal information including your name and SSN.
2
Identify if you are filling out the form as an individual or a business.
3
Complete all required fields on the form.
4
Sign and date the document.
5
Submit the form through the specified method listed in the instructions.
Who needs the W-9 Form Instructions and Guidance for Landlords?
1
Property owners who rent out units.
2
Landlords receiving payments for housing assistance.
3
Non-profit organizations managing rental assistance.
4
Fiscal agents issuing checks to property owners.
5
Tenants applying for housing services requiring owner verification.
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Select the section of the document you wish to edit.
3
Make necessary changes in the text fields.
4
Review your edits for accuracy.
5
Download or share the edited file as needed.

What are the instructions for submitting this form?
To submit your W-9 form, please complete the document with accurate information. Fax the completed form to (650) 991-8227, or email it to the designated address provided in the instructions. You can also mail or drop it off at the Daly City Community Service Center, located at 350-90th Street, First Floor, Daly City, CA 94015. Ensure that all fields are correctly filled to avoid any delays in processing.
What are the important dates for this form in 2024 and 2025?
For the year 2024, the W-9 form will need to be submitted by January 31 for reportable payments made in the previous year. For 2025, be sure to adhere to similar deadlines as the IRS regulations apply year after year.

What is the purpose of this form?
The W-9 form is essential for property owners to provide their taxpayer identification information when receiving income. This form helps ensure that payments are accurately reported to the IRS. Additionally, it facilitates compliance in receiving rental assistance funds and allows for seamless financial transactions.

Tell me about this form and its components and fields line-by-line.

- 1. Name: Your full legal name as registered with the IRS.
- 2. Business Name: If applicable, provide the name of your business.
- 3. Taxpayer Identification Number (TIN): Your Social Security Number or Employer Identification Number.
- 4. Address: Your current mailing address.
- 5. Signature: Your signature to verify the information provided.
What happens if I fail to submit this form?
Failure to submit the W-9 form can delay payments and may result in non-compliance with IRS regulations. Proper documentation is crucial for any transaction involving payment. If the form is not submitted, property owners may not receive necessary funds for rental assistance.
- Delayed Payments: Without a W-9, payment processing may be halted.
- Tax Compliance Issues: Failure to provide a W-9 can lead to complications with tax reporting.
- Funding Denial: Incomplete documentation can result in denial of assistance funding.
How do I know when to use this form?

- 1. Rental Income: When receiving rent from tenants.
- 2. Rental Assistance Programs: For landlords participating in rental assistance programs.
- 3. Business Transactions: If providing services that require tax identification.
Frequently Asked Questions
What is a W-9 form?
The W-9 form is used to provide your taxpayer identification number to another party.
Who needs to fill out the W-9?
Property owners and landlords are required to submit the W-9 when receiving payments.
How do I submit my completed W-9?
You can fax, email, mail, or drop off your completed W-9 at the designated office.
Is my information on the W-9 confidential?
Yes, your information is kept confidential and only accessible to authorized agencies.
What happens after I submit the W-9?
After submission, your information will be processed for payment if approved.
Can I edit my W-9 PDF?
Yes, use PrintFriendly to edit any section of your W-9 PDF document.
How soon can I expect to receive my funds?
Once approved, checks are typically mailed within 7-10 business days.
Do I need to return the check?
If you cannot use the funds as indicated, the check must be returned within 10 days.
Why do I need to provide my social security number?
Your SSN is required for tax reporting purposes when receiving payments.
How can I ensure my W-9 is filled out correctly?
Refer to the instructions provided with the W-9 form for detailed guidance.
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