Facilities Services Key Request Form Submission
This form is essential for requesting key access to buildings across the University of Florida's Main Campus and Health Science Center. It requires detailed information about the requestor and the keys requested. Ensure that all fields are completed to avoid delays in processing your request.
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How do I fill this out?
To fill out the Facilities Services Key Request Form, begin by entering today's date and your work order number. Next, provide your contact details and specify the keys being requested, including their quantity and location. Finally, ensure all signatures are obtained before submission.
How to fill out the Facilities Services Key Request Form Submission?
1
Complete the form with today's date and work order number.
2
Enter your contact information clearly.
3
Specify the key numbers, quantities, and their locations.
4
Ensure required signatures are obtained.
5
Submit the completed form to the designated Key Shop.
Who needs the Facilities Services Key Request Form Submission?
1
Department heads need this form to request keys for their team members.
2
Maintenance personnel require it to access various buildings for repairs.
3
New staff members may need to submit this form to get their access keys.
4
Event coordinators utilize this to manage access for events requiring additional keys.
5
Key coordinators are responsible for overseeing key distributions and need this for record-keeping.
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What are the instructions for submitting this form?
To submit the Facilities Services Key Request Form, ensure that the form is entirely completed and signed. You can mail it to the Key Shop at Main Campus, PO Box 117740, Building 702, Room 124, Gainesville, FL 32611, or send it via fax at 392-7483. Alternatively, for Health Science Center requests, use PO Box 100315, Building 204, Room AG130, Gainesville, FL 32610, or fax 273-6846.
What are the important dates for this form in 2024 and 2025?
Keep an eye on submission deadlines in 2024 and 2025 for key access. Ensure all requests are submitted timely for processing ahead of events or new academic years. Major deadlines include July 2024 for the Fall semester and December 2024 for Winter Break preparations.
What is the purpose of this form?
The Facilities Services Key Request Form serves as an official document for requesting keys to university buildings. It ensures that only authorized personnel have access to specific areas, promoting security across the campus. By completing this form thoroughly, requestors contribute to an organized key management system.
Tell me about this form and its components and fields line-by-line.
- 1. Today's Date: Enter the current date when the form is filled out.
- 2. Work Order #: Provide the work order number associated with your request.
- 3. Authorized Key Requestor: Name of the person requesting the keys.
- 4. Requestor's Telephone: Contact number of the requestor.
- 5. Key #: Specify the numbers of keys being requested.
- 6. Quantity: How many keys are being requested.
- 7. Building Number: Indicate the building associated with the key.
- 8. Room Number(s): List any specific room numbers for the keys.
- 9. Department's Key Coordinator / Key Recipient: Name of the key coordinator or recipient of the keys.
- 10. Key Authorizations: Signatures to authorize the key request.
What happens if I fail to submit this form?
Failure to submit the Facilities Services Key Request Form can delay access to necessary keys. Incomplete submissions will not be processed, causing potential inconvenience to the requestor. To avoid any issues, ensure all fields are completed and properly signed.
- Access Delays: You may not receive the required keys on time.
- Incomplete Requests: Forms lacking information won't be accepted.
- Lack of Compliant Signatures: Missing signatures will invalidate your request.
How do I know when to use this form?
- 1. New Staff Access: Use this form to request keys for new personnel.
- 2. Event Hosting: Necessary for coordinating key access during events.
- 3. Building Maintenance: Required for maintenance staff needing access.
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