Fresno State Financial Signature Approval Form
This document provides essential instructions for creating and submitting the Financial Signature Approval Form. It is a requirement for any financial transactions associated with Department IDs at Fresno State. Ensure compliance to avoid transaction delays.
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How do I fill this out?
To fill out this form, start by logging into the My Fresno State portal. Then, navigate to the Forms Portfolio and locate the Electronic Forms section. Finally, follow the prompts to complete the Financial Signature Approval Form.
How to fill out the Fresno State Financial Signature Approval Form?
1
Log into the My Fresno State portal.
2
Access the Forms Portfolio and select Electronic Forms.
3
Click on the Financial Signature Approval link.
4
Complete the required fields in the form.
5
Submit the form for processing.
Who needs the Fresno State Financial Signature Approval Form?
1
Department Heads who need to authorize financial transactions.
2
Administrative Staff responsible for managing finances.
3
Employees who require approval for travel expenses.
4
Procurement personnel handling purchase requisitions.
5
Financial Managers overseeing departmental budgets.
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What are the instructions for submitting this form?
To submit the Financial Signature Approval Form, email the completed document to the Procurement department at Mail Stop JA111. You can also fax your submission to (559) 278-1001. Ensure that the form is filled out completely before submission to avoid delays.
What are the important dates for this form in 2024 and 2025?
All Financial Signature Approval forms created prior to March 7, 2016, are no longer active. Be sure to have the new form submitted for any financial transactions in 2024 and beyond, as compliance is important for departmental operations.
What is the purpose of this form?
The purpose of the Financial Signature Approval Form is to authorize individuals to sign for financial transactions on behalf of a department. This ensures that all financial activities are performed under the correct authority and comply with university policies. Proper completion and submission of this form facilitate efficient processing of purchase requisitions, travel expenses, and budgetary alterations.
Tell me about this form and its components and fields line-by-line.
- 1. Department ID: A unique identifier for the department requesting approval.
- 2. Authorized Signatures: Names and signatures of individuals authorized to sign on behalf of the department.
- 3. Date: The date the form is completed and submitted.
- 4. Contact Information: Contact details for clarifications or follow-ups regarding the application.
What happens if I fail to submit this form?
Failure to submit the Financial Signature Approval Form may result in delays or denials of financial transactions. All transactions requiring approval may be placed on hold until the form is processed.
- Delayed Transactions: Financial transactions may be delayed if the necessary approvals are not obtained.
- Non-Compliance: Not submitting the form can lead to non-compliance with university policies.
- Financial Accountability: Department may face challenges ensuring financial accountability without authorized signatures.
How do I know when to use this form?
- 1. Travel Expenses: Submit for approval when you need to reimburse travel-related costs.
- 2. Purchase Requisitions: Use to authorize the purchase of goods and services from vendors.
- 3. Budget Adjustments: Required to modify or transfer departmental budget allocations.
Frequently Asked Questions
How do I access the Financial Signature Approval Form?
You can access the form through the My Fresno State portal in the Forms Portfolio.
Can I edit the Financial Signature Approval Form?
Yes, you can easily edit the form using PrintFriendly's editing tools.
What types of transactions require this form?
This form is required for processing purchase requisitions, travel expenses, and other financial transactions.
How do I share the filled form?
You can share the completed form using PrintFriendly's sharing options available after editing.
Is there a deadline for submitting this form?
Make sure to submit the form prior to any financial transaction deadlines.
Can any employee fill out this form?
Yes, any employee can create the initial form for their department.
What should I do if I can't submit the form?
Check for any required fields that may be incomplete or seek assistance through the portal.
Is the submission process secure?
Yes, PrintFriendly ensures that all edits and submissions are secure and efficient.
Can I save the form after editing?
You can download the edited form, but currently, there is no option to save it directly on the site.
Do I need approval before submitting this form?
Yes, ensure all required signatories approve the form prior to submission.
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