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How do I fill this out?
To fill out the gas card application, begin by entering your legal name and email address. Next, provide your office telephone number and department details. Ensure all required approvals and signatures are obtained before submission.
How to fill out the Gas Card Application Form for Employees?
1
Enter your legal name as it should appear on the card.
2
Provide your email address and office telephone number.
3
Fill in your department name, index, and account number.
4
Obtain all necessary signatures from managers and directors.
5
Submit the completed form to the Purchasing Card Administrator.
Who needs the Gas Card Application Form for Employees?
1
Permanent employees applying for a gas card.
2
Managers needing to approve the application.
3
The Purchasing Card Administrator for processing.
4
Department heads overseeing budget usage.
5
Any employee required to handle official travel expenses.
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Upload your gas card application PDF to PrintFriendly.
2
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3
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5
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What are the instructions for submitting this form?
To submit the gas card application form, ensure that all fields are completed and signatures are obtained. You can deliver the form in person to Brown Hall, Room 114 or send it via email to purchasing@unm.edu. For any inquiries, call 575-835-6941 for assistance.
What are the important dates for this form in 2024 and 2025?
The gas card application form is relevant for submissions throughout the fiscal year. Important submission periods may include project deadlines, fiscal year-end, and budgeting reviews in 2024 and 2025. Always check with your department for specific dates.
What is the purpose of this form?
The purpose of the Gas Card Application Form is to provide employees with the tools necessary to facilitate work-related travel expenses. This form ensures accountability and proper use of resources allocated for travel. By requiring multiple signatures, the form promotes transparency and management oversight.
Tell me about this form and its components and fields line-by-line.
- 1. Applicant Legal Name: The name that will be embossed on the gas card.
- 2. Applicant Email Address: Email for communication regarding the application.
- 3. Applicant Office Telephone Number: Contact number for the applicant.
- 4. Department Name: The department associated with the application.
- 5. Default Index and Account Number: Financial accounts related to the application.
- 6. Campus Mailing Address: Address for correspondence.
- 7. Signatures: Approval signatures required from various managers.
What happens if I fail to submit this form?
If the gas card application is not submitted, employees may face delays in obtaining essential travel resources. Furthermore, the inability to secure a gas card can hinder travel efficiency. Proper adherence to submission guidelines is crucial to circumvent these issues.
- Delays in Processing: Failure to submit can result in delays in obtaining the gas card.
- Increased Travel Costs: Without a gas card, employees may incur higher out-of-pocket expenses.
- Lack of Accountability: Incomplete submissions can lead to issues in tracking expenses.
How do I know when to use this form?
- 1. Employee Travel: When traveling for business purposes.
- 2. Budget Management: To ensure accurate recording of travel expenses.
- 3. Purchasing Card Issuance: Necessary for obtaining a company-issued gas card.
Frequently Asked Questions
How do I access the gas card application form?
You can download the gas card application form directly from our website.
Who needs to sign the gas card application?
The application requires signatures from the applicant, manager, department head, and vice president.
Can I edit the PDF after completion?
Yes, our platform allows you to edit the PDF even after it has been filled out.
What if I forget to get a signature?
Make sure all signatures are obtained before submission to avoid delays.
Where do I submit the completed form?
Submit the completed form to the Purchasing Card Administrator in Brown Hall Room 114.
What is the preset card limit?
The preset transaction limit is $500, with a monthly limit of $5,000.
Can I save my edits on PrintFriendly?
You can download your edited file easily; however, saving edits on our site is not currently available.
Is there a deadline to submit this form?
Please check with your department for specific deadlines regarding submission.
How can I be sure my application is processed?
Contact the Purchasing Card Administrator if you have not received confirmation after submission.
What happens if I lose my gas card?
Report the loss immediately to your supervisor and the Purchasing Card Administrator to take necessary actions.
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