Instructions for Preparation of Form UC-1 Quarterly Contribution Report
The UC-1 Quarterly Contribution Report is used by employers to report wages, calculate premiums, and pay dues. It includes information on total gross wages, excess wages, and taxable wages. This form also covers penalties for late submissions and guidelines for employee count reporting.
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How do I fill this out?
To fill out the UC-1 Quarterly Contribution Report, you need to gather all the required information including total gross wages, excess wages, and taxable wages. Make sure to use the correct applied rate provided by the department. Follow the detailed instructions below for each specific section.
How to fill out the Instructions for Preparation of Form UC-1 Quarterly Contribution Report?
1
Enter the employer's name, address, quarter, applied rate, SUTA account number, and FEIN.
2
Calculate and fill in the total gross wages for the quarter.
3
Determine and input the total excess wages for the quarter.
4
Compute the total taxable wage by subtracting excess wages from gross wages.
5
Calculate the total premium due and any applicable interest or penalties if the report is late.
Who needs the Instructions for Preparation of Form UC-1 Quarterly Contribution Report?
1
Employers who need to report quarterly wages to the Indiana Department of Workforce Development.
2
Accountants responsible for preparing payroll tax reports.
3
Businesses required to calculate and pay unemployment insurance premiums.
4
HR professionals tracking employee counts and wages for the quarter.
5
Small business owners managing employee wage reports and tax submissions.
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1
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2
Open the PDF editor to begin making changes.
3
Edit the necessary fields, such as wages and employee counts.
4
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5
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What are the instructions for submitting this form?
To submit the UC-1 Quarterly Contribution Report, mail the completed form and remittance to the Indiana Department of Workforce Development, P.O. BOX 7054, Indianapolis, IN 46207-7054. Alternatively, you can file online via the ESS portal at https://uplink.in.gov/ESS/ESSLogon.htm. Ensure the form is postmarked or submitted electronically on or before the due date to avoid penalties and interest.
What are the important dates for this form in 2024 and 2025?
The UC-1 Quarterly Contribution Report is due on the last day of the month following the end of each calendar quarter. For 2024, the due dates are April 30, July 31, October 31, and January 31, 2025. For 2025, the due dates are April 30, July 31, October 31, and January 31, 2026.
What is the purpose of this form?
The purpose of the UC-1 Quarterly Contribution Report is to allow employers to report wages paid to covered workers, calculate excess and taxable wages, and determine the premiums due for the quarter. This form ensures that employers are in compliance with the Indiana Department of Workforce Development's requirements for unemployment insurance contributions. Proper completion and submission of the UC-1 form help maintain accurate records, assess premiums correctly, and avoid any penalties. Additionally, it helps in maintaining a transparent record of employment-related contributions.
Tell me about this form and its components and fields line-by-line.
- 1. Employer Information: Includes the employer's name, address, quarter, applied rate, SUTA account number, and FEIN.
- 2. Total Gross Wages: All remuneration paid to covered workers during the quarter.
- 3. Total Excess Wages: Wages exceeding the $9,500 threshold per worker per year.
- 4. Total Taxable Wage: Total Gross Wages less total Excess Wages.
- 5. Total Premium Due: Calculated as the applied rate multiplied by the total taxable wage.
- 6. Interest: One percent (1%) of premiums due per month for late submissions.
- 7. Penalty: Ten percent (10%) of the premium due if payment is not made on time.
- 8. Employee Count: The number of workers as of the 12th day of each month in the quarter.
- 9. Certification: Employer’s signature certifying the report’s accuracy under penalty of perjury.
What happens if I fail to submit this form?
Failure to submit the UC-1 form can result in various penalties and interest charges. Non-compliance can lead to significant financial repercussions for employers.
- Interest: One percent (1%) of premiums due per month for every month or portion of a month after the due date.
- Penalty: Ten percent (10%) of the premium due if payment in full is not received on or before the due date.
How do I know when to use this form?
- 1. Quarterly Wage Reporting: To report total gross wages paid to covered workers during the quarter.
- 2. Excess Wage Calculation: To determine wages exceeding the $9,500 threshold per worker per year.
- 3. Taxable Wage Calculation: To calculate the total taxable wages by subtracting excess wages from gross wages.
- 4. Premium Calculation: To calculate the total premium due based on the applied rate and taxable wages.
- 5. Employee Count Reporting: To report the number of workers as of the 12th day of each month in the quarter.
Frequently Asked Questions
Can I edit the UC-1 form online?
Yes, you can edit the UC-1 form online using PrintFriendly's PDF editor.
How do I calculate total gross wages?
Total gross wages are calculated by adding all remuneration paid to covered workers during the quarter.
What is considered excess wages?
Excess wages are the amount of wages exceeding the $9,500 threshold per worker per year, reported separately for each quarter.
Can I file the UC-1 form electronically?
Yes, the UC-1 form can be filed electronically via ESS or other electronic media options.
How do I report employee counts?
Employee counts are reported based on the number of workers as of the 12th day of each month in the quarter.
What happens if I use the incorrect applied rate?
Using the incorrect applied rate can result in interest, penalties, and fines.
Can I correct a submitted report?
Yes, you can correct a submitted report by using the Employer Contribution Adjustment Report (SF44954).
Where do I send the completed UC-1 form?
The completed UC-1 form should be sent to the Indiana Department of Workforce Development, P.O. BOX 7054, Indianapolis, IN 46207-7054.
How do I handle late reports?
Late reports are assessed interest at one percent (1%) per month and a penalty of ten percent (10%) of the premium due.
How do I update my business status?
If you no longer have covered employment in Indiana, you can update your status to inactive via ESS.
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