Inventory Disposition Request TEA Form
The Inventory Disposition Request form is essential for disposing of equipment purchased with federal grant funds. Follow the guidelines to ensure compliance with federal regulations. This form provides a clear process for organizations to follow when they are no longer using federal grant-funded items.
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How do I fill this out?
To fill out the Inventory Disposition Request form, start by gathering details about the equipment you intend to dispose of. Make sure you have the necessary information such as serial numbers, purchase date, and market value. Follow each section carefully and provide justification for the disposition as required.
How to fill out the Inventory Disposition Request TEA Form?
1
Gather all necessary information about the equipment.
2
Fill in the grantee name and federal grant name.
3
Indicate whether the item is valued under or over $5,000.
4
Provide justification for the disposal or transfer.
5
Submit the completed form as instructed.
Who needs the Inventory Disposition Request TEA Form?
1
School district administrators need this form to dispose of outdated equipment.
2
Program coordinators require it for transferring items between federal programs.
3
Financial officers use this to maintain proper records for grant compliance.
4
Compliance officers need it to ensure adherence to federal regulations.
5
Grant managers need this form to document the disposition process and return funds.
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What are the instructions for submitting this form?
To submit the Inventory Disposition Request form, email the completed document to GrantSupport@tea.texas.gov. Ensure that all required fields are filled out, and follow any additional submission procedures outlined by your grant agreement. For prompt handling, clearly indicate the NOGA ID associated with the grant used for the purchase.
What are the important dates for this form in 2024 and 2025?
For 2024 and 2025, important dates regarding the submission of the Inventory Disposition Request will align with federal grant cycles. Keep an eye out for updates on due dates for grant reports, which often include inventory management deadlines. Ensure timely submissions to avoid compliance issues.
What is the purpose of this form?
The purpose of the Inventory Disposition Request form is to outline the protocol for disposing of or transferring equipment purchased with federal grant funds. It ensures that organizations meet federal compliance standards while managing assets effectively. By following this process, grantees can properly account for their inventory and responsibly handle unused or outdated equipment.
Tell me about this form and its components and fields line-by-line.
- 1. Name of Grantee: The name of the organization requesting disposition.
- 2. County-District #: The associated county and district number.
- 3. Name of Federal Grant: The name of the federal grant under which the item was purchased.
- 4. Market Value: Current market value of the item being disposed of.
- 5. Item Description: A brief description of each item.
- 6. Serial #: The serial number assigned to the item.
- 7. Item Location: Where the item is physically located.
- 8. Date of Purchase: The date when the item was purchased.
- 9. Purchase Price: The original purchase price of the item.
- 10. % Paid w/ Grant Funds: Percentage of the item cost covered by grant funds.
- 11. Current Fair Market Value: The current fair market value of the item.
- 12. Condition: The condition of the item being disposed of.
What happens if I fail to submit this form?
Failure to submit the Inventory Disposition Request form can lead to compliance issues with federal guidelines. Grantees may face penalties or be held accountable for unapproved disposal of federally funded equipment. It is essential to adhere to the submission requirement to avoid any repercussions.
- Compliance Issues: Non-submission can result in failure to comply with federal regulations.
- Financial Repercussions: Improper disposal may require repayment of grant funds.
- Negative Audit Findings: Failure to submit the form may lead to issues during audits.
How do I know when to use this form?
- 1. Disposal of Outdated Equipment: When you have equipment no longer in use that was bought with federal funds.
- 2. Transfer Between Programs: When transferring equipment from one federal program to another.
- 3. Loss or Theft Reporting: To report items that were lost or stolen.
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