NYC Health + Hospitals Electronic Timesheet Instructions
This document provides essential instructions for filling out and submitting the NYC Health + Hospitals Electronic Timesheet. It guides employees on how to complete the timesheet and highlights the review process for approvers. A troubleshooting section is included for any issues encountered during submission.
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How do I fill this out?
To fill out the NYC Health + Hospitals Electronic Timesheet, first gather all necessary employee details and timekeeping codes. Next, complete each required field ensuring all information is accurate. Finally, sign the timesheet electronically before submitting it for approval.
How to fill out the NYC Health + Hospitals Electronic Timesheet Instructions?
1
Gather all required information and codes.
2
Fill out the timesheet accurately.
3
Enter your electronic signature.
4
Submit the timesheet for approval.
5
Save a copy for your records.
Who needs the NYC Health + Hospitals Electronic Timesheet Instructions?
1
Employees who need to record their work hours.
2
Managers who need to review and approve submitted timesheets.
3
Payroll staff who process the approved timesheets.
4
HR personnel who require accurate attendance records.
5
New hires needing orientation on payroll processes.
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What are the instructions for submitting this form?
To submit the Electronic Timesheet, ensure all required fields are filled out accurately. Once completed, sign the document digitally and submit it to your manager for approval. The finalized timesheet should be sent to the payroll department via email or uploaded through the Employee Resource Center.
What are the important dates for this form in 2024 and 2025?
Key dates for submission are set by payroll; however, employees should aim to submit by the end of each pay week. The 2024 payroll calendar will be provided early next year. Be mindful of the deadlines to ensure timely processing of your pay.
What is the purpose of this form?
The purpose of the Electronic Timesheet is to streamline timekeeping and payroll processes within NYC Health + Hospitals. This form allows employees to accurately record their hours worked and request time off. Additionally, it provides a clear method for managers to review and approve submitted hours.
Tell me about this form and its components and fields line-by-line.
- 1. Facility Name: Enter the name of the facility where you work.
- 2. Last Name, First Name: Your name should be entered in the format Last, First.
- 3. TKID#: Your unique employee identification number.
- 4. Week #: Automatically populates based on the submitted date.
- 5. Dist. Code: Pay station code indicating your work location.
- 6. Dept.: Department code related to your work area.
- 7. From: Start time in military format (e.g., 0900).
- 8. To: End time in military format (e.g., 1700).
- 9. Weekly Hours: Total hours expected to work each week.
- 10. Date: The Sunday date corresponding to the start of the week.
- 11. In: Time started working, also used during leave.
- 12. Out: Time ended working, also used during leave.
- 13. Code: Timekeeping code related to the hours worked.
- 14. Reimb. Code: Code for reimbursement, if applicable.
What happens if I fail to submit this form?
Failure to submit the Electronic Timesheet can lead to delayed payments and payroll discrepancies. It's crucial to submit the timesheet on time to avoid any issues with compensation.
- Delayed Payment: Employees may not receive their wages on time.
- Inaccurate Records: Payroll may have incorrect attendance records.
- Disciplinary Actions: Repeated failures to submit could lead to penalties.
How do I know when to use this form?
- 1. Weekly Reporting: The form is meant for weekly time reporting.
- 2. Leave Requests: Can be used to report different types of leave.
- 3. Time Tracking: Essential for tracking employee work hours.
Frequently Asked Questions
How do I access the Electronic Timesheet?
You can access the Electronic Timesheet through the Employee Resource Center online.
What fields are required on the timesheet?
Required fields are marked in red and must be filled out for submission.
Can I submit the form electronically?
Yes, once completed and signed, the form can be submitted electronically to payroll.
How do I know if my timesheet is approved?
You will receive a confirmation email once your timesheet has been approved by your manager.
What if I made a mistake on my timesheet?
You can edit and resubmit your timesheet as needed before the submission deadline.
Are there specific submission deadlines?
Please refer to the payroll calendar for submission deadlines.
Where can I find my TKID number?
The TKID number is located on the back of your employee identification card.
What does the Dist. Code represent?
The Dist. Code designates your work station and is a four-digit number.
Can sick leave be reported on the timesheet?
Yes, you can report sick leave using the corresponding codes provided.
How do I confirm that I submitted my timesheet?
You will receive a confirmation once your submission is processed by payroll.
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