Personnel Action Form Policy and Procedures
This file contains the policy and procedures for the Personnel Action Form (PAF) at Abilene Christian University. It outlines the responsibilities and processes involved in submitting and approving PAFs. This document serves as a guide for faculty and staff to navigate personnel changes effectively.
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How do I fill this out?
To fill out the Personnel Action Form, start by clearly identifying the type of action you are initiating. Ensure that all sections are filled out accurately and completely. Submit the form to the appropriate approvers as per the outlined procedure.
How to fill out the Personnel Action Form Policy and Procedures?
1
Identify the type of action for the PAF.
2
Complete all necessary fields on the form.
3
Submit the form to the first approver.
4
Ensure signatures are obtained in the correct order.
5
Forward the finalized form to Human Resources.
Who needs the Personnel Action Form Policy and Procedures?
1
Department administrative assistants need this file to initiate personnel changes.
2
Faculty members require this file to request salary adjustments.
3
HR staff need it to process new hires and terminations.
4
Supervisors use it to document employee transfers within departments.
5
Payroll needs it for processing salary adjustments and payments.
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What are the instructions for submitting this form?
To submit the Personnel Action Form, ensure all required signatures are obtained. You can email the completed form to the HR department at hr@acu.edu or fax it to 123-456-7890. For physical submissions, deliver the form to the Human Resources office at Abilene Christian University, 1600 Campus Court, Abilene, TX 79699. Make sure to keep a copy for your records after submission.
What are the important dates for this form in 2024 and 2025?
Important dates for PAF processing include submission deadlines at the end of each semester and any specific payroll adjustments tied to the academic calendar for the years 2024 and 2025.
What is the purpose of this form?
The purpose of the Personnel Action Form (PAF) is to standardize the processes involved in personnel changes at Abilene Christian University. It ensures proper authorization and documentation for hiring, terminations, and other changes in employment status. By following the outlined procedures, the university can maintain compliance and accountability in managing human resources.
Tell me about this form and its components and fields line-by-line.
- 1. Initiator: The individual who initiates the PAF, usually an administrative assistant.
- 2. Approvers: Required signatures from the first and second approvers in the organizational hierarchy.
- 3. Budget Office Approval: Approval needed from budget officers for financial accountability.
- 4. Submission Dates: Dates relevant for processing and approval.
- 5. Comments Section: Space for additional notes or instructions related to the PAF.
What happens if I fail to submit this form?
Failing to submit the Personnel Action Form can delay necessary personnel actions and affect payroll. Inaccurate or incomplete submissions could lead to compliance issues and mismanagement of resources.
- Payroll Delays: Incomplete PAFs can result in payroll processing delays for affected employees.
- Compliance Issues: Failure to follow proper protocols can lead to non-compliance with university policies.
- Administrative Burden: Reworking and resubmitting forms creates additional workload for HR and initiators.
How do I know when to use this form?
- 1. Hiring New Staff: Initiate the PAF when onboarding new employees.
- 2. Terminations: Document the separation of an employee from the institution.
- 3. Salary Adjustments: Request increases or decreases in an employee’s pay.
- 4. Transfers: Record internal movement of employees between departments.
- 5. Title Changes: Update job titles as required by university policies.
Frequently Asked Questions
What is a Personnel Action Form?
A Personnel Action Form (PAF) is used to document personnel changes like hiring, terminations, or salary adjustments.
How do I submit a PAF?
Submit the PAF through the designated approvers following the defined routing process.
Can I edit the PAF on PrintFriendly?
Yes, the PAF can be edited using the PrintFriendly editor before submitting.
Who approves the PAF?
The PAF must be approved by the first and second approvers in the organizational hierarchy.
What happens if I forget to sign the PAF?
If the PAF is not signed, it will be returned to the initiator for correction.
Is electronic submission available?
Currently, paper PAFs are required, but ePAFs will be rolled out in phases.
How do I know if my PAF was processed?
You can track the status of your PAF through the routing queue.
What should I do if I'm a proxy?
As a proxy, ensure you fill out the Proxy form and understand your responsibilities.
Can I make a copy of the PAF?
Yes, it's recommended to make a copy for your records before submission.
Where can I find PAF forms?
PAF forms can be found on the Human Resources website.
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