Personnel Activity Report – Time and Effort Certification
The Personnel Activity Report (PAR) is essential for documenting time worked on federal grant-funded efforts. It ensures compliance with OMB guidelines and facilitates accurate reporting for employees with multiple funding sources. Use this form to maintain transparency in payroll allocations and grant management.
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How do I fill this out?
Filling out the Personnel Activity Report (PAR) requires attention to detail and accurate accounting of work hours. Begin by providing your personal and position-related information, then detail your hours worked across different funding sources. Ensure you communicate with your supervisor for necessary approvals and to verify compliance with grant requirements.
How to fill out the Personnel Activity Report – Time and Effort Certification?
1
Obtain the Personnel Activity Report form from your supervisor or the designated administrative office.
2
Complete your personal information, including name, position, and employee ID.
3
Record your worked hours for each funding source across the specified days.
4
Ensure all information is accurate and corresponds with your timesheet for the same period.
5
Obtain necessary signatures from both you and your supervisor before submission.
Who needs the Personnel Activity Report – Time and Effort Certification?
1
Employees with multiple funding sources who are funded by federal grants need to complete this form.
2
Staff members with dual positions (one permanent and one temporary) must report hours worked in both roles.
3
Employees involved in grant positions who regularly certify time spent on grant activities require this report.
4
Teachers funded by grants must show their alignment with grant activities through proper documentation.
5
Administrative personnel managing grants need to ensure that employee time distribution is compliant with regulations.
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What are the instructions for submitting this form?
To submit the Personnel Activity Report, ensure that all required fields are accurately filled out. Send the completed form via email to your supervisor or the designated administrative office, or deliver it physically to the HR department. Always keep a copy for your records to maintain a log of submissions and follow up to ensure it has been received.
What are the important dates for this form in 2024 and 2025?
Important dates for the Personnel Activity Report for 2024 and 2025 will depend on individual pay periods but generally the reports need to be filed biweekly. Ensure to check with your financial department for specific deadlines aligned with grant funding schedules. Mark your calendar for end-of-quarter certification statements to maintain proper reporting.
What is the purpose of this form?
The purpose of the Personnel Activity Report (PAR) is to document the time spent on grant-funded activities to ensure accountability and compliance with federal regulations. This form serves as a crucial tool for employees to report their hours accurately across multiple funding sources, maintaining transparency in financial support to programs. Proper filling and submission of the PAR help avoid potential funding issues and ensures that grants are managed effectively.
Tell me about this form and its components and fields line-by-line.
- 1. Name: Employee Name
- 2. Position: Job Title of the Employee
- 3. Location: Work Location or Department
- 4. Day: Days of the week during the pay period
- 5. Date: Specific dates for reporting
- 6. Start Time: Time the employee began work
- 7. End Time: Time the employee finished work
- 8. Position 1: First Position Held by the Employee
- 9. Hours: Hours worked for each position
- 10. Mins: Minutes worked for each position
- 11. Supervisor Signature: Signature of the Supervisor approving the hours
- 12. Employee Signature: Signature of the Employee confirming accuracy
What happens if I fail to submit this form?
Failure to submit the Personnel Activity Report can lead to serious compliance issues and potential loss of funding. It is essential to adhere to reporting deadlines to avoid penalties and ensure accurate funding allocation.
- Compliance Issues: Non-compliance with federal grant funding standards may result in financial penalties.
- Loss of Funding: Failure to document hours appropriately could lead to loss of grant funding.
- Audit Risks: Inadequate documentation increases the risk of unfavorable outcomes during audits.
How do I know when to use this form?
- 1. Multiple Positions: Employees holding multiple positions need to report hours for each.
- 2. Biweekly Reporting: The form should be completed biweekly for grant-related hours.
- 3. End of Quarter Certification: Used for certifying time spent at the end of each quarter.
Frequently Asked Questions
Who is required to complete the PAR form?
Any employee paid by more than one funding source, particularly if one is a federal grant, must complete the PAR.
Will I receive notifications for completing the PAR form?
Yes, quarterly email reminders are sent to employees assigned to a grant position.
What information must be included in the PAR form?
The PAR must certify the allocated time spent on federally funded programs.
When is the PAR form due?
It should be completed biweekly at the end of pay periods involving grant positions.
What happens to the certification statements?
They must be retained for auditing purposes for a minimum of seven years.
How is the PAR form signed?
It must be signed by both the employee and their supervisor.
Can I fill the PAR form out online?
Yes, you can edit and complete your PAR form directly using PrintFriendly.
Is it possible to save the edited PDF?
Once edited, you can download the modified PDF for your records.
What if I need assistance while filling out the form?
Contact your supervisor or the HR department for support.
Can I access the PAR form on my mobile device?
Yes, PrintFriendly allows access to PDF documents on various devices.
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