Request for Quotation Form for Services and Goods
This Request for Quotation (RFQ) form is intended for vendors bidding for services and products in the City of Rockville. It contains essential details such as deadlines and submission guidelines. Interested parties can find specific instructions for filling out the form and submitting their quotes.
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How do I fill this out?
To fill out this form, read the entire RFQ carefully to understand the requirements. Provide accurate contact information and quote details as specified. Ensure to submit the completed form before the deadline.
How to fill out the Request for Quotation Form for Services and Goods?
1
Read the RFQ thoroughly to understand the requirements.
2
Provide your firm's contact information accurately.
3
Fill out the description/scope of work completely.
4
Include the unit and total price as required.
5
Submit the form by the specified deadline.
Who needs the Request for Quotation Form for Services and Goods?
1
Vendors looking to supply goods to the City of Rockville.
2
Contractors seeking to provide services for community projects.
3
Businesses aiming to expand their operations within Rockville.
4
Individuals interested in participating in municipal contracts.
5
Organizations meeting the minority or female-owned business criteria.
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What are the instructions for submitting this form?
Submit your completed RFQ form via email to kfrance@rockvillemd.gov or fax to 240-314-8600. Ensure delivery by the quote receipt date and time stated in the RFQ. It's advisable to confirm receipt with the contact person indicated to avoid any miscommunications.
What are the important dates for this form in 2024 and 2025?
Important dates include the Quote Receipt Date on April 11, 2023, and the Deadline for Questions on April 4, 2023. This RFQ may recur in future procurement cycles, so be sure to stay updated.
What is the purpose of this form?
The purpose of this form is to facilitate a structured process for vendors and contractors submitting quotes for goods and services to the City of Rockville. It ensures transparency and equal opportunity for all suppliers interested in working with the city. By filling out this form accurately, vendors can effectively participate in the bidding process.
Tell me about this form and its components and fields line-by-line.
- 1. Firm: Name of the bidding company.
- 2. Contact: Primary contact person for the quote.
- 3. Email: Contact email for correspondence.
- 4. Quantity: Number of units being quoted.
- 5. Description/Scope of Work: Detailed description of the goods/services being proposed.
What happens if I fail to submit this form?
Failing to submit this form means that your quote will not be considered for this procurement opportunity. It is important to adhere to the submission guidelines and deadlines to ensure your participation.
- Nonresponsive Quotes: Any late or incomplete submissions will be deemed nonresponsive.
- Loss of Opportunity: Missing out on potential contracts with the City of Rockville.
- Ineffective Communication: Failure to provide accurate contact information may hinder the evaluation process.
How do I know when to use this form?
- 1. Procurement Bids: Use this form to submit your official bid for city projects.
- 2. Vendor Registration: Register your business by submitting a quote along with this form.
- 3. Contract Opportunities: Apply for contract opportunities available through the City.
Frequently Asked Questions
How do I submit my quote using this form?
You must complete the form with accurate information and submit it via the provided email or fax by the deadline.
What happens if I miss the submission deadline?
Late submissions will not be accepted and your quote will be deemed nonresponsive.
Can I submit my quote electronically?
Yes, you can submit your completed RFQ form electronically via email or fax.
What information do I need to provide?
You should provide your firm's contact details, item descriptions, and pricing.
Is there a specific format for submitting the quote?
While we encourage you to use the RFQ form, any clear and organized submission will be accepted.
Can I request clarification on the RFQ details?
Yes, you may submit your questions before the deadline for questions specified in the RFQ.
Is this form applicable for both goods and services?
Yes, this RFQ covers both services and goods as outlined in the document.
How long will my quote be valid?
Your quoted prices should be valid for a minimum of 60 days.
Where can I find the General Terms and Conditions?
The T&C can be viewed on the City of Rockville's Procurement Division's website.
Can I make changes after submission?
No, once submitted, the quotes cannot be amended.
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