Sample In-Kind Contribution Forms Instructions
This file provides essential forms and instructions for documenting in-kind contributions, specifically for NEA awards. It guides users through the process of recording third-party donations of goods, services, or facilities. The document ensures compliance with NEA's guidelines and offers examples for user reference.
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How do I fill this out?
Filling out this form is a crucial step in recording in-kind contributions for your NEA project. Begin by collecting all necessary donor information and details about the contributed goods or services. Ensure that you accurately reflect the value of contributions as per the provided instructions.
How to fill out the Sample In-Kind Contribution Forms Instructions?
1
Collect donor information including name, email, and phone number.
2
Describe the donated goods or services including quantity and fair market value.
3
Document specific dates of the contribution and usage.
4
Provide details for volunteer services, including hours worked and type of service.
5
Compile all contributions and review for accuracy before submission.
Who needs the Sample In-Kind Contribution Forms Instructions?
1
Nonprofit organizations needing to document contributions for NEA grants.
2
Grant managers responsible for managing project budgets and contributions.
3
Volunteers documenting their services for non-profit transparency.
4
Donors who wish to have a record of their contributions to specific projects.
5
Organizations ensuring compliance with federal grant requirements.
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What are the instructions for submitting this form?
To submit this form, please send it via email to grants@arts.gov. Alternatively, you can fax it to (202) 682-5403. Ensure that all documentation supporting your contributions is included with the submission.
What are the important dates for this form in 2024 and 2025?
Important dates for submission may vary. Generally, keep an eye on NEA award deadlines and ensure submission of all contributions prior to these dates. Verify with the NEA or your project timeline for specific cutoffs.
What is the purpose of this form?
The purpose of the Sample In-Kind Contribution Forms is to provide guidance for organizations receiving NEA awards. This file serves as a template for documenting contributions which include goods, services, or facilities provided by third parties. Proper documentation is vital for meeting matching requirements and ensuring compliance with federal grant regulations.
Tell me about this form and its components and fields line-by-line.
- 1. Donor's Name: Print the name of the individual or organization providing the contribution.
- 2. Donor's Email: Provide the email address of the donor for correspondence.
- 3. Phone #: Include the phone number of the donor for follow-up inquiries.
- 4. Description of Donated Goods or Facilities: Detail the items or services donated.
- 5. Date Provided: Record the date the contribution was made.
- 6. Fair Market Value: Indicate the assessed fair market value of the contributions.
- 7. Volunteer's Name: Provide the name of the volunteer offering their time.
- 8. Total Hours Worked: Log the total hours the volunteer dedicated to the project.
- 9. Location(s) of Service: Specify the location(s) where the service was performed.
- 10. Service Performed: Describe the type of service the volunteer provided.
What happens if I fail to submit this form?
Failure to submit this form may result in inadequate documentation of contributions, affecting your project's funding. Additionally, incorrect or incomplete submissions could lead to compliance issues with NEA funding requirements.
- Inaccurate Record Keeping: Inaccurate submissions can lead to complications with funding accountability.
- Grant Eligibility Issues: Missing or incomplete forms may jeopardize eligibility for future grants.
- Project Oversight: Failure to document contributions can disrupt project management and oversight.
How do I know when to use this form?
- 1. NEA Awards Compliance: To meet compliance requirements for NEA grant funding.
- 2. Record Keeping: To maintain accurate records of all contributions for project documentation.
- 3. Budgeting Purposes: To reflect in-kind contributions in budget reports.
Frequently Asked Questions
How do I fill out the in-kind contribution form?
To fill out the form, gather necessary donor information and provide detailed descriptions of each contribution.
Is there a limit on the number of contributions I can record?
No, you can record multiple contributions as long as they are from third-party donors.
What if I cannot determine the fair market value?
Refer to local resources or comparable items to help establish an accurate fair market value.
Can I submit the form electronically?
Yes, you can fill out the form electronically through the PrintFriendly platform.
Are there examples available for reference?
Examples of completed in-kind contribution reports are included in the file.
Who can contact for guidance on this form?
For assistance, you can contact the Grants & Contracts Office at grants@arts.gov.
Are volunteer services also considered in-kind contributions?
Yes, volunteer services can be documented as in-kind contributions with proper details recorded.
Do I need to document every single contribution?
Yes, all in-kind contributions must be documented in accordance with NEA guidelines.
What happens if I submit incomplete information?
Incomplete submissions may lead to delays or rejections in your contribution documentation.
How often should I update my contributions?
Update contributions regularly to ensure all records are current and accurate.
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