Edit, Download, and Sign the Standard Form 1188 - Cancellation of Payroll Deductions

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How do I fill this out?

To fill out this form, start by printing your full name and employee ID. Provide required details including your agency name and reason for cancellation. Complete the form with your signature and the date of submission.

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How to fill out the Standard Form 1188 - Cancellation of Payroll Deductions?

  1. 1

    Print your name and employee ID.

  2. 2

    Provide your agency information.

  3. 3

    State the reason for cancellation.

  4. 4

    Sign and date the form.

  5. 5

    Submit the necessary copies to the agency payroll office.

Who needs the Standard Form 1188 - Cancellation of Payroll Deductions?

  1. 1

    Federal employees who want to stop payroll deductions for labor organization dues.

  2. 2

    Employees who have been promoted and need to cancel union dues.

  3. 3

    Individuals changing agencies or departments and seeking to stop dues deductions.

  4. 4

    Retiring employees ending their association with the labor organization.

  5. 5

    Employees leaving government service and needing to cancel dues deductions.

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What are the instructions for submitting this form?

Submit completed copies to your agency payroll office. Copy 1 remains with payroll records, Copy 2 is forwarded to the labor organization, and Copy 3 is retained by you. Contact your agency for specific submission details. Ensure all sections are completed and signed as required for timely processing.

What are the important dates for this form in 2024 and 2025?

Check with your agency for specific deadlines. Generally, changes to payroll deductions occur on the first full pay period after the next established cancellation date.

importantDates

What is the purpose of this form?

The purpose of Standard Form 1188 is to provide federal employees with a means to cancel payroll deductions for labor organization dues. This form ensures that the deductions stop from their paychecks, effectively updating the payroll system with their request. It is essential for maintaining accurate payroll records and provides employees with control over their dues commitments.

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Tell me about this form and its components and fields line-by-line.

This form requests specific details from the employee to process the cancellation of deductions.
fields
  • 1. Name or Employee: Print the last, first, and middle name of the employee.
  • 2. Employee ID Number: Provide Social Security or other identification number.
  • 3. Agency Name: Include bureau, division, branch, or other designation.
  • 4. Timekeeper Number: The unique number assigned to the timekeeper.
  • 5. Name of Labor Organization: The name of the labor organization whose dues are being canceled.
  • 6. Reason for Cancellation: State the promotion, voluntary action, or other reason.
  • 7. Effective Date of Cancellation: The date from which the cancellation will take effect.
  • 8. Signature of Employee: Signature of the employee authorizing the cancellation.
  • 9. Date: The month, day, and year the form is signed.

What happens if I fail to submit this form?

If the form is not submitted, payroll deductions for labor organization dues will continue.

  • Ongoing Deductions: Dues will continue to be deducted from the employee’s pay.
  • Delayed Cancellation: The process of canceling dues deductions will be delayed.
  • Incorrect Payroll Records: Payroll records might not reflect the employee’s current instructions.

How do I know when to use this form?

This form should be used when a federal employee needs to cancel payroll deductions for labor organization dues.
fields
  • 1. Promotion: Employee has been promoted and needs to cancel union dues.
  • 2. Voluntary Action: Employee voluntarily chooses to stop paying dues.
  • 3. Change of Agency: Employee is changing agencies or departments.
  • 4. Retirement: Employee is retiring from government service.
  • 5. Leaving Government Service: Employee is leaving government employment altogether.

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