Supplier Information Form for Ohio Shared Services
This file serves as a Supplier Information Form for new suppliers to the Office of Budget and Management in Ohio. It collects important details such as legal business names, addresses, and contact information. The form ensures compliance and facilitates efficient processing for new suppliers.
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How do I fill this out?
To fill out this form, start by providing your legal business name as it appears on your W-9 or W-8ECI form. Next, complete the address and contact information sections accurately. Be sure to gather necessary attachments, such as your IRS W-9 form and authorization agreements for direct deposit.
How to fill out the Supplier Information Form for Ohio Shared Services?
1
Provide your legal business name and trade name.
2
Fill in the remit-to address and contact information.
3
Add any additional addresses if needed.
4
Complete the supplier administrator section with the necessary user ID.
5
Submit the form with all required attachments.
Who needs the Supplier Information Form for Ohio Shared Services?
1
New businesses looking to become suppliers to the State of Ohio.
2
Existing suppliers needing to update their information.
3
Agencies contacting suppliers for payments and procurement.
4
Financial institutions verifying supplier details.
5
Contractors working with state agencies requiring registered suppliers.
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What are the instructions for submitting this form?
To submit the completed Supplier Information Form, you can email it to Supplier@Ohio.Gov. Alternatively, fax the form to 1-614-485-1052 or mail it to Ohio Shared Services, Attn: Supplier Operations, P.O. Box 182880, Columbus, OH 43218-2880. Make sure to include all required attachments and verify that the document is filled out completely before submission.
What are the important dates for this form in 2024 and 2025?
Important dates include the annual submission deadline for supplier information updates and any specific deadlines set by the Ohio Shared Services team. Make sure to stay informed about potential changes that may affect when submissions should occur. Keep an eye on state announcements regarding deadlines.
What is the purpose of this form?
The purpose of this form is to collect essential information from new suppliers wanting to work with the State of Ohio. It ensures that all necessary data is captured for compliance and financial processing. Proper submission of this form allows for smoother transaction and engagement between suppliers and state agencies.
Tell me about this form and its components and fields line-by-line.
- 1. Legal Business or Individual Name: This must match the name on your W-9 or W-8ECI form.
- 2. Business Name: The official name of the business.
- 3. Trade Name: Any alternate business name used by the supplier.
- 4. Federal Employer ID (EIN) or SSN: Your tax identification number.
- 5. Remit To Address: The address where payments should be sent.
- 6. Contact Name: The primary contact person for the supplier.
- 7. Phone Number: Contact number for the supplier.
- 8. Email: Email address for official correspondences.
- 9. Required Attachments: Documents that must be submitted along with the form.
What happens if I fail to submit this form?
Failure to submit this form may result in delayed processing for supplier registration. Incomplete or inaccurate submissions will lead to rejection of the form, requiring resubmission and prolonging the onboarding process.
- Delayed Processing: Incomplete forms lead to longer wait times for approval.
- Rejection of Form: Missing information may cause the form to be returned.
- Compliance Issues: Failure to provide accurate information could lead to non-compliance.
How do I know when to use this form?
- 1. New Supplier Registration: Complete this form to establish a supplier account.
- 2. Information Update: Use this form for updating supplier records.
- 3. Agency Partnerships: Required for businesses engaging with state agencies.
Frequently Asked Questions
What information do I need to fill in this form?
You will need your legal business name, contact details, and relevant tax identification numbers.
How do I submit the completed form?
You can submit the form via email, fax, or mail as indicated in the submission instructions.
Can I edit this PDF after downloading?
Yes, you can edit the PDF on PrintFriendly before downloading it.
What attachments are required with this form?
You need to attach your IRS W-9 form and any other specified documents.
Is there a deadline for submission?
Ensure you submit the form promptly to avoid processing delays.
How can I check the status of my submission?
Contact Ohio Shared Services for any inquiries regarding your submission.
Can I submit this form online?
Yes, you can submit the form electronically as per the listed email address.
What if I make an error on the form?
You can edit the form on PrintFriendly and re-submit it.
Who do I contact for assistance with filling out the form?
You can reach out to the provided contact number for help with form completion.
Is this form applicable for all suppliers?
Yes, all new suppliers to the State of Ohio must complete this form.
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