Edit, Download, and Sign the University Hospital Procurement Intake Form
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How do I fill this out?
To fill out this form, start by entering your department and contact information. Next, specify the supplier details if known and outline the goods or services needed. Finally, review and ensure all necessary attachments are included before submission.
How to fill out the University Hospital Procurement Intake Form?
1
Enter the requesting department and contact information.
2
Provide details about the supplier, if known.
3
Outline the total amount requested and contract details.
4
Check all applicable purchase categories.
5
Attach any relevant documents before submission.
Who needs the University Hospital Procurement Intake Form?
1
Department heads who require new equipment or services.
2
Procurement officers needing to formalize purchasing requests.
3
Finance teams requiring expenditure approval.
4
Suppliers interested in working with University Hospital.
5
Contract managers coordinating service agreements.
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What are the instructions for submitting this form?
To submit the Procurement Intake Form, please email the completed form to uhpurchasing@uhnj.org. Ensure that all fields are filled out correctly and any necessary attachments are included. Avoid submitting printed or scanned copies, as only original fillable PDF forms will be accepted.
What are the important dates for this form in 2024 and 2025?
Important dates for the procurement process include quarterly budgeting sessions, contract renewals due by June 1st, and major procurement reviews held in August.
What is the purpose of this form?
The University Hospital Procurement Intake Form aims to streamline the process of purchasing goods and services exceeding $40,000. It ensures that all necessary information is collected upfront, allowing for efficient review and approval. Additionally, this form aids in maintaining compliance and transparency in the procurement process.
Tell me about this form and its components and fields line-by-line.
- 1. Requesting Department: Enter the department making the purchase request.
- 2. Supplier Name: Indicate the name of the supplier, if known.
- 3. Contact Name: Provide the name of the primary contact for this procurement.
- 4. Phone & Email: Include contact details for follow-up communications.
- 5. Contract Dates: Specify start and expiration dates of the contract.
- 6. Total Amount Requested: Estimate the total amount for the requested purchase.
- 7. Purchase Categories: Check the relevant categories for the intended purchase.
- 8. Attachments: Attach quotes or contracts if available.
What happens if I fail to submit this form?
Failure to submit the form can lead to delays in purchasing and missed opportunities for required goods or services.
- Delay in Procurement: Not submitting the form on time could extend the procurement process significantly.
- Budget Impact: Late submissions can affect project timelines and budget approvals.
- Compliance Risks: Failure to follow the correct submission protocol may result in compliance issues.
How do I know when to use this form?
- 1. New Equipment Purchases: For acquiring capital equipment or consumables.
- 2. Service Contracts: To formalize agreements for services or professional consultation.
- 3. Supplier Engagement: For bringing in new suppliers into the procurement mix.
- 4. Budget Management: To track spending against the departmental budget.
- 5. Regulatory Compliance: To ensure compliance with purchasing regulations.
Frequently Asked Questions
How do I access the Procurement Intake Form?
You can access the form through the designated procurement section on our site.
What file format is available for the form?
The form is available in PDF format for easy use and submission.
Can I edit the PDF online?
Yes, PrintFriendly allows you to edit the PDF directly in your browser.
Is it possible to share the form with others?
Absolutely! You can easily share the form via email or social media.
How do I submit the completed form?
Submit the form via email to the designated procurement department.
What if I need to attach additional documents?
You can attach additional documents using the provided options in the form.
Is there a way to track my submission?
You will receive confirmation after submitting your form, allowing you to track its status.
Can I view past submissions?
Previous submissions can be accessed through your department's procurement records.
What if I encounter issues while filling out the form?
You can reach out to the procurement team for assistance.
Are there resources available to help with the process?
Yes, you can find resources and guidelines on the procurement webpage.
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