W-9 Substitute Request for Taxpayer Identification
The W-9 Substitute form is essential for providing taxpayer identification and certification to state agencies. It ensures accurate payment processing for services, supplies, or reimbursements. Complete this form accurately to facilitate your account setup and avoid backup withholding.
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How do I fill this out?
To fill out the W-9 Substitute form, start by verifying that your name and address are correctly entered. Next, provide your business name if applicable, along with your FEIN. Finally, review your organization type and certify the information by signing the form.
How to fill out the W-9 Substitute Request for Taxpayer Identification?
1
Verify your name and address on the form.
2
Provide your business name and FEIN.
3
Select your organization type.
4
Complete the certification section.
5
Sign and date the form.
Who needs the W-9 Substitute Request for Taxpayer Identification?
1
Freelancers who receive payments for services.
2
Contractors providing supplies to state agencies.
3
Businesses requiring reimbursement from a state agency.
4
Nonprofits receiving funding or grants.
5
Healthcare providers billing the state for services rendered.
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What are the instructions for submitting this form?
To submit the W-9 Substitute form, ensure all fields are accurately filled out. Email the completed form to sfms.1.vendor@das.oregon.gov or return it by mail to the Department of Administrative Services, Statewide Financial Management Services, 1225 Ferry St SE F1 2, Salem, OR 97301-4278. For inquiries, contact SFMS at (971) 900-9770.
What are the important dates for this form in 2024 and 2025?
The W-9 Substitute form is relevant for tax reporting purposes, especially for the fiscal years 2024 and 2025. It is vital to note any deadlines set by the IRS for submitting forms associated with payments received during these years. Make sure to keep this document updated whenever changes occur.
What is the purpose of this form?
The W-9 Substitute form serves as a critical document for taxpayer identification. It allows individuals and organizations to certify their tax status when receiving payments from state agencies. Properly completing this form ensures compliance with IRS regulations and facilitates timely payments.
Tell me about this form and its components and fields line-by-line.
- 1. Name & Address: Enter your legal name and address as it appears in tax records.
- 2. Business Name: Provide your business name or DBA.
- 3. Federal Employer Identification Number (FEIN): Input your unique FEIN for tax identification.
- 4. Organization Type: Select your organization type from the provided options.
- 5. Certification: Sign to certify the accuracy of provided information.
What happens if I fail to submit this form?
Failure to submit the W-9 Substitute form can lead to backup withholding and delayed payments. Additionally, incorrect or missing information may result in penalties from the IRS.
- Backup Withholding: If you fail to provide accurate information, payments may be subject to backup withholding.
- IRS Penalties: Inaccuracies can lead to penalties for failing to furnish the correct TIN.
- Payment Delays: Not submitting the form may cause significant delays in receiving payments from state agencies.
How do I know when to use this form?
- 1. Freelancing Services: Used by freelancers to receive payments from state agencies.
- 2. Contracting Work: Necessary for contractors providing services to various state departments.
- 3. Business Transactions: Required when establishing accounts for businesses receiving payments.
- 4. Nonprofit Funding: Essential for nonprofits receiving government funds or grants.
- 5. Healthcare Services: Utilized by healthcare providers for reimbursements from state agencies.
Frequently Asked Questions
What is the W-9 Substitute form?
The W-9 Substitute form is used to provide taxpayer identification and certification for payments from state agencies.
Who should use the W-9 Substitute form?
Freelancers, contractors, and organizations receiving payments or reimbursements from state agencies should fill out this form.
How can I edit the W-9 Substitute PDF?
You can easily edit the document on PrintFriendly by uploading it and using the available editing tools.
Is there a signing option available?
Yes, you can sign the W-9 Substitute PDF on PrintFriendly after editing.
Can I share the edited PDF directly?
Absolutely! PrintFriendly allows you to share your edited document via email or social media.
What information do I need to fill in?
You need to enter your name, address, business name (if applicable), FEIN, and organization type.
How can I ensure my information is accurate?
Review the form carefully and verify each entry before submitting.
What if I make a mistake while filling out the form?
You can easily edit your entries using PrintFriendly's tools.
Where do I submit the completed W-9 Substitute form?
The form should be submitted to the appropriate state agency as directed in the instructions.
What can I do if I have questions about the form?
You can contact the appropriate state agency or visit our help section for guidance.
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