Wedding Contract Agreement Guidelines
This wedding contract outlines essential guidelines and payment details for hosting an event at Sixteen03 Main Events. It includes cancellation policies and insurance requirements, ensuring clarity for the host. Understanding this contract helps to ensure a smooth and successful event.
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How do I fill this out?
To fill out the wedding contract, start by entering your event details clearly. Review the payment terms and obligations to ensure compliance. Lastly, provide your signature to finalize the agreement.
How to fill out the Wedding Contract Agreement Guidelines?
1
Read through the entire contract to understand its terms.
2
Fill in your event details including date and guest count.
3
Confirm your payment method and amounts.
4
Sign the document in the designated area.
5
Submit the completed contract to Sixteen03.
Who needs the Wedding Contract Agreement Guidelines?
1
Couples planning a wedding at Sixteen03 need this contract to formalize arrangements.
2
Event planners coordinating weddings require this form to meet venue requirements.
3
Hotel accommodations should know this document for guest management.
4
Caterers involved in the wedding need the contract for catering services.
5
Insurance agents must see this form to provide liability coverage.
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What are the instructions for submitting this form?
To submit this form, please email the completed contract to info@sixteen03mainevents.com. You may also fax it to our office at 701-255-1234. Alternatively, you can deliver a physical copy to our location at 123 Event Lane, Bismarck, ND 58501.
What are the important dates for this form in 2024 and 2025?
Important dates for events at Sixteen03 include the signing of the contract, payment deadlines at 90 days, 30 days, and 14 days prior to the event, and submitting proof of insurance at least 30 days before the event.
What is the purpose of this form?
The purpose of this wedding contract is to establish a clear agreement between the host and Sixteen03 Main Events regarding the terms of the event. It provides specific guidelines for payments, cancellations, and responsibilities to ensure both parties are aware of their obligations. Understanding this contract helps to avoid misunderstandings and secures a delightful wedding experience.
Tell me about this form and its components and fields line-by-line.
- 1. Event Date: The date on which the wedding will take place.
- 2. Guest Count: Estimated number of guests attending the event.
- 3. Package Selection: The wedding package chosen by the host.
- 4. Payment Method: The preferred method for making payments.
- 5. Signatures: Places for both the host and Sixteen03 representatives to sign.
What happens if I fail to submit this form?
Failure to submit this contract on time may result in the cancellation of your reserved date. Additionally, it could lead to loss of your booking fee and the inability to proceed with your event at Sixteen03. It is essential to adhere to all deadlines outlined in the contract.
- Loss of Booking: Not submitting the contract may forfeit your reserved date.
- Financial Implications: Late submission can result in losing your booking fee.
- Event Cancellation: Failure to comply with the contract terms may lead to event cancellation.
How do I know when to use this form?
- 1. When Booking the Venue: To secure your date and minimize scheduling conflicts.
- 2. Before Making Any Payments: So that you understand the payment schedule and amounts.
- 3. To Clarify Responsibilities: To ensure both parties are aware of their obligations.
Frequently Asked Questions
What is the deadline for submitting the contract?
The contract should be completed and submitted at least 90 days prior to your event.
Can I make changes to the contract after signing?
Changes can be made, but they must be agreed upon in writing by both parties.
What payments are required at signing?
A $2000 non-refundable booking fee and a $1000 security retainer are needed at the signing.
What happens if I need to cancel?
If cancelled without fault of Sixteen03, the entire booking fee will be retained.
Is insurance required for my event?
Yes, you must obtain $1 million in event liability insurance and list Sixteen03 as an additional insured.
Are outside beverages allowed at the venue?
No, absolutely no outside alcoholic beverages are permitted on the property.
Can I decorate the venue myself?
Yes, but there are specific decorating guidelines you must follow.
What if the event needs to be rescheduled?
If you need to reschedule, you must do so within 12 months of the original date.
What are the venue hours for the event?
The venue is available from 9am until 1:30am on the event day.
Who can I contact for more information?
You can reach Sixteen03 at info@sixteen03mainevents.com or call 701-255-MAIN.
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